Crescent Rice Mill Limited is a leading rice processing company located at KM 15, Kano – Gumel Road, Jogana, Kano, Nigeria. With a vision to provide high-quality rice products to homes and businesses across Nigeria, we leverage advanced milling technology and a dedicated workforce to meet our customers’ demands. We specialize in producing a variety of rice products, including Head Rice, Broken Rice, Reject Rice, Khus-Khus Rice, and Rice Bran. Our operations are strategically located in Kano, Nigeria’s commercial hub, enabling us to maintain efficient distribution channels across the nation. Founded with a commitment to excellence and sustainability, Crescent Rice Mill Limited collaborates with local farmers to source premium rice paddy, ensuring that our processes support the agricultural community and promote economic development.

We are recruiting to fill the position below:

Job Title: Tools Purchase Officer

Location: Kano
Reports To: Procurement Manager / Management
Department: Procurement / Administration

Job Purpose

• The Tools Purchase Officer is responsible for sourcing, purchasing and coordinating the supply of tools, equipment, spare parts and other technical materials required for the effective operation and maintenance of the company’s production facilities.
• The role ensures that requested materials are purchased at competitive prices, meet the required specifications and are delivered within the required timelines.
• The officer is also expected to maintain proper purchasing records, develop reliable supplier relationships and ensure accountability throughout the procurement process.

Key Responsibilities
Procurement and Purchasing:

• Receive and review purchase requests from the Engineering, Maintenance, Production and other relevant departments.
• Source and purchase tools, machine parts, electrical materials, mechanical components and other technical supplies.
• Obtain and compare quotations from multiple vendors to ensure competitive pricing.
• Ensure all purchased items meet approved technical specifications and quality standards.
• Negotiate favourable prices, payment terms and delivery timelines with suppliers.
• Ensure timely procurement of critical tools and materials to prevent production downtime.

Supplier and Vendor Management:

• Identify, evaluate and maintain relationships with reliable suppliers and vendors.
• Maintain an updated database of approved suppliers and their contact information.
• Monitor supplier performance regarding quality, pricing and delivery commitments.
• Resolve procurement-related complaints, discrepancies and delivery issues.
• Conduct periodic market surveys to identify cost-effective purchasing opportunities.

Documentation and Record Keeping:

• Prepare and maintain purchase orders, quotation records and procurement documentation.
• Ensure all purchases are supported by appropriate approvals and supporting documents.
• Maintain accurate records of purchased items, quantities, prices and suppliers.
• Submit purchase reports and expenditure summaries to management.
• Ensure proper documentation of all procurement transactions.

Coordination with Stores and Technical Departments:

• Work closely with the Store and Maintenance departments to establish material requirements.
• Confirm the availability of requested items before initiating new purchases.
• Ensure purchased items are delivered to the appropriate receiving point.
• Verify delivered items against approved purchase orders and specifications.
• Follow up on outstanding orders and ensure timely delivery.
• Assist in monitoring the availability of essential tools and maintenance consumables.

Cost Control and Accountability:

• Ensure purchases are made within approved budgets.
• Avoid unnecessary, duplicate or unauthorised purchases.
• Promote value-for-money procurement without compromising quality.
• Identify opportunities for cost reduction through effective sourcing and negotiation.
• Maintain transparency and integrity in all purchasing activities.

Key Performance Indicators (KPIs)
Performance will be assessed based on:

• Timeliness of procurement and delivery of requested materials.
• Cost savings achieved through effective sourcing and negotiation.
• Accuracy of purchase orders and procurement documentation.
• Quality and specification compliance of purchased items.
• Supplier reliability and delivery performance.
• Compliance with approved procurement procedures and budgets.
• Reduction in production downtime arising from delayed procurement of essential materials.
• Proper record keeping and accountability for all purchases.

Educational Qualifications

• Minimum of an OND/HND or Bachelor’s Degree in Purchasing and Supply, Procurement, Business Administration, Supply Chain Management or a related discipline.
• Professional certification in procurement or supply chain management will be an added advantage.

Work Experience:

• Minimum of 2–3 years’ experience in procurement, purchasing or supply management.
• Experience in a manufacturing, rice milling, engineering or industrial environment will be an added advantage.
• Practical knowledge of industrial tools, mechanical and electrical spare parts is desirable.

Required Skills and Competencies:

• Good negotiation and supplier management skills.
• Knowledge of procurement procedures and purchasing practices.
• Ability to identify and understand technical tools and spare parts.
• Good communication and interpersonal skills.
• Strong record-keeping and documentation abilities.
• Proficiency in Microsoft Excel and other relevant office applications.
• Good analytical and cost-comparison skills.
• High level of honesty, accountability and attention to detail.
• Ability to work under pressure and meet urgent operational requirements.

Personal Attributes:

• The ideal candidate must be honest, resourceful, organised, proactive and commercially aware.
• He or she must demonstrate sound judgement, strong negotiation skills and the ability to work collaboratively with technical and administrative teams in a fast-paced manufacturing environment.

Application Closing Date
Not Specified.