JOB SUMMARY

The Supply Officer carries out the purchases for the programs and logistics for his/her assigned base. He/she is one of the guarantors for implementing and respecting MDM purchase procedures. He/she is responsible for filing and archiving logistics documents linked to purchases.

Specific Roles and Responsibilities:

• Realize local purchasing of goods for the mission, upon instruction of the Logistician and according to the MdM Purchasing procedures.
• Purchase goods ensuring the optimum price/quality ratio on the market.
• Collecting quotations and checking prices for purchase of goods and services
• Ensure that the suppliers fill in all receipts/invoices for local purchases correctly.
• Ensure that products purchased correspond to the requirements of the purchase Officer’s requirements in terms of quantity and quality.
• Keeping and updating all logistic filing systems regarding MDM purchases.
• Update price lists and vendor databases.
• Control MDM purchase procedures to ensure the monitoring of requests and inform purchase requesters of the status of their orders.
• Compose and archive purchase folders properly.
• Implement purchases, monitoring adherence to validation regulations and procedures.
• Negotiate prices, deadlines, and methods of delivery.
• Ensure that relationships with suppliers are monitored.
• Ensure compliance with administrative procedures for the management of advances and payment of suppliers.
• Receive and process requests for quotes and IOFs after verification and approval by his/her line manager.
• Provide strong support in periodic market surveys and market analysis.
• Identify and compile a listing of all material needs from Procurement plans,
• Purchase follow-up, and produce a product database.
• Prepare Procurement Dossiers for framework agreements and contracts and update relevant monitoring tools (Procurement Follow-up and Contract Follow-up).
• Liaise with contractors/suppliers to ensure compliance with the contract, including initial meetings.
• Collect and prepare any supporting documents related to contract implementation or modification.
• Communicate to the line manager any deviation from the initial contract.

Requirements, Skills & Qualifications:

• Bachelor’s degree in supply chain management, business administration, logistics or a related field.
• Proven experience in procurement and supply chain management, preferably in a similar role.
• Strong knowledge of procurement processes, contract management, and supplier relationship management.
• Familiarity with inventory management systems and procurement software.
• Excellent negotiation, communication, and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Attention to detail and ability to manage multiple tasks and priorities.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint) and other relevant software.
• Knowledge of relevant laws, regulations, and industry standards related to procurement and supply chain management.
• Professional certifications in procurement and supply chain management (e.g.,CIPS, APICS) are desirable.

Deadline: Sep 24, 2024