Job purpose

To work with the country office team and Project Director to effectively manage project activities and resources, provide leadership and stewardship to the state project team and maintain collaborative links with the project’s key stakeholders at national and state level.

Key working relationships

The State Project manager will work with the state team and stakeholders in the state, especially the State Ministry of Health, State Primary Health Care Development Agency, NAFDAC state representatives and LGA Departments of Health/PHC, to manage the rollout and implementation of the SARMAAN II Project. S/he will monitor project partners’ activities at the state level and ensure approved terms of reference for partners’ work in the project state are adhered to. The State Project Manager will work with the country office project technical and management staff (Project Technical Specialist, Data Analyst, M&E Manager, Senior M & E officer and Project Director) to translate plans and decisions to action at the state level, while ensuring coherence, alignment and proper coordination with appropriate stakeholders. S/he would report to the Project Director.

Scope of work

The State Project Manager will support the programme activities at the state level overseeing implementation to ensure timely delivery of workplans and achievement of set targets and objectives. S/he will liaise with the PD to provide technical and managerial oversight for the state project team and ensure activities are carried out according to approved budget and value for money principles.

Key accountabilities

Project management (60%)

• Work with the project team and other relevant personnel in the country office to lead activities for smooth project start up and activity planning in line with donor- approved project workplan.
• Work with the relevant personnel to prepare all necessary project start up and planning tools on time
• Provide performance management oversight for the SARMAAN II project team in the   state.
• Work directly with the PD and be responsible for coordinating overall project implementation in the state and see that activities are carried out on time and within budget
• Liaise regularly with the PD to provide timely and comprehensive updates and reports as required
• Liaise with other Roll Back Malaria partners and child health programme implementers relevant for successful project implementation in the state
• Work with the project team to develop and implement annual work plans
• Work closely with the PD to prepare the programme monitoring and evaluation plan in conjunction with the Project M&E Manager. Work with the project team to implement it
• Work with the country finance team and project accountant to prepare and track progress of project and activity budgets
• Be responsible for State project budget management and reporting
• Work with the project accountant and PD to prepare quarterly financial reports
• Work with the relevant country personnel and the PD to prepare an exit strategy   and to implement it, to see to smooth project close-out.
• Coordinate with other donors and implementers to ensure complementarity of implementation of the SARMAAN II project in the state by leveraging resources and harmonizing efforts where possible
• Work with the Senior Country Technical Coordinator, PD, Project Technical Specialist and external relations team for MC to see that a communication strategy is developed and implemented for the project.
• Coordinate the documentation of project activities in form of activity-specific reports and ensure proper archiving of such for easy access and reference
• Contribute to preparations for periodic coordination meetings in form of progress updates and power point presentations
• Be responsible for quarterly lessons identification and learning documentation and dissemination in liaison with the M&E manager and Project Technical Specialists.
• Be responsible for building functional partner relationships among the project’s stakeholders and local partners
• Oversee project partners inputs and subcontractors’ activities to deliver harmonized, aligned and effective outputs
• Manage risks to Malaria Consortium including financial, reputation and security in a challenging environment
• Work with the project M&E Manager and Country Public Health Specialist to ensure that high quality project data is collected, analyzed and disseminated to relevant stakeholders at all levels and reported to the donor.

Technical performance management and quality assurance (30%)

• Work with the project teams, PD and the Senior Country Technical Coordinator to   determine technical support needs to implement the project effectively and with high quality. Liaise with the Senior Country Technical Coordinator to obtain regional or global technical support
• Contribute to the development and production of dissemination documents to allow wider sharing of Malaria Consortium’s experiences, lessons and successes
• Oversee monitoring and evaluation of project performance against workplan
• Keep abreast with evidence and best practices that are related to the project

Representation (10%)

• Represent Malaria Consortium at state level meetings related to the project and keep key stakeholders abreast of project implementation.
• Participate in national level meetings and workshops as appropriate with the PD’s support.
• Liaise regularly with the PD, keeping the relevant Country Team in loop of communication

Qualifications and experience:

Essential

• Postgraduate or Master’s degree in Public Health, Health Policy, Epidemiology or another relevant specialty is a minimum requirement
• Extensive experience of working at national or state level in developing countries on a donor-funded project
• Excellent project planning, management and monitoring & evaluation skills
• Experience managing project budgets
• Proven leadership skills and team leading
• Experience in advocacy and policy influencing
• Excellent written and spoken English

Desirable

• Experience in malaria programme implementation
• Experience in leading a project at state level
• Advance knowledge of Microsoft office

Work-based skills and competencies:

Essential

• Proof of strong interpersonal and negotiating skills
• Excellent report writing and presentation skills are also needed
• Understanding of public health issues in West and Central Africa

Job purpose

The Senior M&E Officer will serve as the main focal person for all Research, MEAL (Monitoring, Evaluation, Accountability and Learning) activity which include data validation, DQA, coordination meetings, capacity building in data quality and supportive supervisory visit to strengthen health management information system in SARMAAN II project in the state. S/he will assist and report to the M&E manager regarding the monitoring and evaluation of project activities.

Scope of work

The incumbent will work as part of the project team under the direct supervision and guidance of the M&E Manager and indirectly through the SARMAAN II project Director for the attainment of the project goal.

Key working relationships

The officer working under the line-management of the M & E Manager and in close collaboration with the state, LGA, community actors, stakeholders and partners would deliver aspects of the project as per the specified job tasks and expected deliverables.

Key accountabilities

Technical contributions 50%

• Plan and implement M&E activities related to SARMAAN II in the approved work plan under the guidance of the Project Director and SCTC
• Ensure high quality data are available on a regular and timely basis for programmatic decision making
• Manage the information-gathering process for results and performance reports, in addition to other briefings, summaries, papers, presentations, etc. for various audiences as needed. (I suggest ‘manage the data collection and management processes before, during and after each round of mass SARMAAN II drug administration, including sentinel site monitoring)
• Coordinate the documentation of SARMAAN II activities in form of reports and ensure proper archiving of such for easy access and reference
• Assist State project managers to develop robust monitoring plans for quantitative and qualitative reporting on project performance indicators.
• Adapt and maintain a high-quality database for the project in line with the regional standards.
• Contribute to work plans, sub agreements, budgets, pipelines, technical reports, and deliverables.
• Routinely monitor project performance against targets and prepare periodic reports on M&E activities for SARMAAN II Project.
• Participate in project assessments, evaluations and design including development of survey protocols

Program Management (10%)

• Support State senior M & E officers with coordinating program management activities, by ensuring that the staff provide the needed technical support and ensure coordination meetings hold at the LGA and state levels.
• Work with state Senior M & E officers’ staff to ensure that reports are obtained from all health facilities within the state through appropriate state-specific mechanisms.
• Ensure and support State M & E officers undertake monitoring and supervisory visits to health facilities and ensure that action plans are developed for identified gaps.
• Support state Senior M & E officers with ensuring that all items in the action plans from health facilities are addressed and all outstanding gaps are closed.

Accountability (10%)

• Support programming staff to engage key populations in monitoring and evaluating program’s performance and to incorporate participatory methods into M&E systems in Nigeria.
• Orient program staff and partners on the basic principles and practices of beneficiary accountability in Nigeria.
• Support the development and implementation of feedback and response channels to reflect the preferences of community members and beneficiaries.
• Ensure that beneficiary feedback is adequately documented, addressed, analysed, and utilized by program teams.

Knowledge Management and Learning (20%)

• Ensure that state M&E and program teams regularly review and accordingly adjust M&E plans and tools in the light of changes and needs in the field context based on monitoring data and reflection sessions.
• Support learning-to-action events and reflection sessions to systematically analyse data for programmatic use for the state, and to document and incorporate lessons learned into program design and implementation.
• Conduct regular data review and analysis for feedback to states for program improvement, and for updates to national level (MC and government).
• Support program staff in key activities including development of a learning agenda, organizing regular learning events, supporting operations research, and reflecting, documentation, and communication of learning initiatives.
• Support knowledge management systems and practices to gather, document and share best practices with project team, MC country office, government and technical partners. Collaborate with M&E and program staff to develop learning briefs, project bulletins and other materials for dissemination.
• Promote adoption of the best practices in knowledge management by other project staff and government partners.

Representation (10%):

• Liaise with technical counterparts in the State Ministry of Health, and other local stakeholders engaged in malaria activities in Nigeria.
• Participate in events/ meetings related to Monitoring, Evaluation and research, including quarterly Principal Recipient and Sub-recipients quarterly review meetings.
• Actively participate in the M&E Community of Practice and government M&E staff.

Person specification

Essential:      

• Degree in statistics, demography, mathematics or any other relevant quantitative relevant discipline
• Minimum of 5-years’ experience
• Demonstrable contextual knowledge of local issues, community priorities, social and cultural constraints and realities related to community assessment, project design, evaluation and implementation
• Cognate experience in monitoring and evaluation of community-based interventions is highly desirable
• Experience in managing HMIS and CLMS as well as familiarity with Nigerian public sector health systems will be added advantages.
• Experience in survey design and implementation, development of data bases and analysis and write up of survey results
• Demonstrated skills in data management and quantitative data analysis

Desirable:

• Fluency in written and spoken English

Work-based skills and competencies:           

Essential:

• A solid understanding of health systems strengthening
• Proficiency in database management especially DHIS; Excel, Word, PowerPoint and demonstrable experience with statistical software packages (Stata, SPSS, Epi Info)
• Strong analytical skills and experience interpreting a strategic vision into an operational model
• Proven writing, communication and presentation skills in English
• A collaborative and flexible style, with a strong service mentality
• Facilitation and coordination skills
• The ideal candidate must be attentive to detail, highly organised, flexible and self-motivated with excellent communication skills in written and oral communication
• He/she must clearly display the ability to effectively prioritise and perform tasks to meet tight deadlines

Desirable:

• Skills in qualitative research

Job purpose

The Senior M&E Officer will serve as the main focal person for all Research, MEAL (Monitoring, Evaluation, Accountability and Learning) activity which include data validation, DQA, coordination meetings, capacity building in data quality and supportive supervisory visit to strengthen health management information system in SARMAAN II project in the state. S/he will assist and report to the M&E manager regarding the monitoring and evaluation of project activities.

Scope of work

The incumbent will work as part of the project team under the direct supervision and guidance of the M&E Manager and indirectly through the SARMAAN II project Director for the attainment of the project goal.

Key working relationships

The officer working under the line-management of the M & E Manager and in close collaboration with the state, LGA, community actors, stakeholders and partners would deliver aspects of the project as per the specified job tasks and expected deliverables.

Key accountabilities

Technical contributions 50%

• Plan and implement M&E activities related to SARMAAN II in the approved work plan under the guidance of the Project Director and SCTC
• Ensure high quality data are available on a regular and timely basis for programmatic decision making
• Manage the information-gathering process for results and performance reports, in addition to other briefings, summaries, papers, presentations, etc. for various audiences as needed. (I suggest ‘manage the data collection and management processes before, during and after each round of mass SARMAAN II drug administration, including sentinel site monitoring)
• Coordinate the documentation of SARMAAN II activities in form of reports and ensure proper archiving of such for easy access and reference
• Assist State project managers to develop robust monitoring plans for quantitative and qualitative reporting on project performance indicators.
• Adapt and maintain a high-quality database for the project in line with the regional standards.
• Contribute to work plans, sub agreements, budgets, pipelines, technical reports, and deliverables.
• Routinely monitor project performance against targets and prepare periodic reports on M&E activities for SARMAAN II Project.
• Participate in project assessments, evaluations and design including development of survey protocols

Program Management (10%)

• Support State senior M & E officers with coordinating program management activities, by ensuring that the staff provide the needed technical support and ensure coordination meetings hold at the LGA and state levels.
• Work with state Senior M & E officers’ staff to ensure that reports are obtained from all health facilities within the state through appropriate state-specific mechanisms.
• Ensure and support State M & E officers undertake monitoring and supervisory visits to health facilities and ensure that action plans are developed for identified gaps.
• Support state Senior M & E officers with ensuring that all items in the action plans from health facilities are addressed and all outstanding gaps are closed.

Accountability (10%)

• Support programming staff to engage key populations in monitoring and evaluating program’s performance and to incorporate participatory methods into M&E systems in Nigeria.
• Orient program staff and partners on the basic principles and practices of beneficiary accountability in Nigeria.
• Support the development and implementation of feedback and response channels to reflect the preferences of community members and beneficiaries.
• Ensure that beneficiary feedback is adequately documented, addressed, analysed, and utilized by program teams.

Knowledge Management and Learning (20%)

• Ensure that state M&E and program teams regularly review and accordingly adjust M&E plans and tools in the light of changes and needs in the field context based on monitoring data and reflection sessions.
• Support learning-to-action events and reflection sessions to systematically analyse data for programmatic use for the state, and to document and incorporate lessons learned into program design and implementation.
• Conduct regular data review and analysis for feedback to states for program improvement, and for updates to national level (MC and government).
• Support program staff in key activities including development of a learning agenda, organizing regular learning events, supporting operations research, and reflecting, documentation, and communication of learning initiatives.
• Support knowledge management systems and practices to gather, document and share best practices with project team, MC country office, government and technical partners. Collaborate with M&E and program staff to develop learning briefs, project bulletins and other materials for dissemination.
• Promote adoption of the best practices in knowledge management by other project staff and government partners.

Representation (10%):

• Liaise with technical counterparts in the State Ministry of Health, and other local stakeholders engaged in malaria activities in Nigeria.
• Participate in events/ meetings related to Monitoring, Evaluation and research, including quarterly Principal Recipient and Sub-recipients quarterly review meetings.
• Actively participate in the M&E Community of Practice and government M&E staff.

Person specification

Essential:      

• Degree in statistics, demography, mathematics or any other relevant quantitative relevant discipline
• Minimum of 5-years’ experience
• Demonstrable contextual knowledge of local issues, community priorities, social and cultural constraints and realities related to community assessment, project design, evaluation and implementation
• Cognate experience in monitoring and evaluation of community-based interventions is highly desirable
• Experience in managing HMIS and CLMS as well as familiarity with Nigerian public sector health systems will be added advantages.
• Experience in survey design and implementation, development of data bases and analysis and write up of survey results
• Demonstrated skills in data management and quantitative data analysis

Desirable:

• Fluency in written and spoken English

Work-based skills and competencies:           

Essential:

• A solid understanding of health systems strengthening
• Proficiency in database management especially DHIS; Excel, Word, PowerPoint and demonstrable experience with statistical software packages (Stata, SPSS, Epi Info)
• Strong analytical skills and experience interpreting a strategic vision into an operational model
• Proven writing, communication and presentation skills in English
• A collaborative and flexible style, with a strong service mentality
• Facilitation and coordination skills
• The ideal candidate must be attentive to detail, highly organised, flexible and self-motivated with excellent communication skills in written and oral communication
• He/she must clearly display the ability to effectively prioritise and perform tasks to meet tight deadlines

Desirable:

• Skills in qualitative research

Job purpose

The purpose of this position is to provide administrative support to the Malaria Consortium office in the state. The officer will lead the everyday administration of the office with support from the project staff

Scope of work

The Administrative Officer will provide general administrative and logistics support to the State office and ensure efficient use, functioning and management of the office. This will include to have an updated data bank of consultants, vendors and stakeholders. The officer will ensure an effective maintenance system of all office equipment, including generator, photocopiers, computers and its networks, printers and other office assets.

Key working relationships

The AO will support the state office and will report to the State Project Manager and dotted line reporting to the Country Office Manager. S/He will work together with the state team and country office staff in planning, budget, scheduling and coordination of project activities. He will also liaise with relevant country office staff to ensure resources for scheduled activities are available on time and to required standard, this will include quantification of printed materials ensure logistics are put in place.

Key accountabilities

Office Administration – 70%

• Coordinate the day-to-day administration of the office with support from staff
• Oversee the management and maintenance of the office assets, utilities, office equipment, consumables and supplies;
• Responsible for recording and updating of office assets in the asset register;
• Providing monthly reports on state activities as it relates to the admin, procurement and logistics to the office manager at the country office;
• Lead in setting up a filling system for the office, ensuring ease of storage and retrieval of documents;
• Develop and maintain effective maintenance procedure for all IT equipment and computer in the office
• Responsible for overseeing all logistic arrangements including maintaining an updated record of events, travel itineraries of staff and short term consultants (as applicable) to ensure proper delivery and satisfaction of service to the projects;
• Responsible for procurements of assets to the state offices in line with MC procurement policies as well as vendor management and other service providers contracting (including security and IT);
• Will ensure updated records and valid documentation all of vendors. And other service providers and consultants are registered on NAV;
• Responsible for negotiations with hotels, travel and transport services and oversee general logistics for field/state activities;
• Liaises with Country Office on administrative and logistics difficulties and other office maintenance issues;
• Line manages the officer driver, by providing supervision, coaching and mentoring support in developing vehicle movement plan, implementation and review;
• The officer will check the vehicle log sheet and driver’s time sheet and sign off on them monthly;

Programme Activities – 30%

• Coordinate internal and external stakeholder or technical meetings, workshops, seminars, including all travel and accommodations arrangements;
• Lead the compilation of participants list (i.e. CHWs, health facility staff, team supervisors, ward supervisors, state, and LGA supervisors), during MDA and other project events
• Responsible for contracting short term consultants in state office in close communication with the HR manager at the country office and in line with the procurement policy;
• Responsible for coordinating the administration and logistics support for the programme office on all field related activities in the state;
• In line with the programme budget and working closely with the finance officer, ensure value for money of all procurements for programme activities carried out in the state;

Qualifications and experience:        

Essential

• Bachelor Degree in Administration, Social Sciences, Project Management or similar
• A minimum of 3-years’ experience in a related role
• Previous experience within the INGO sector and in a related role

Desirable

• Person resident in and working experience in the State of Assignment
• An in-depth experience in similar positions/assignment
• Ability to work independently in an organized manner but within an integrated team

Work-based skills and competencies:

Essential

• Highly numerate and analytical
• Ability to work on own initiative and as part of a team
• Ability to work with little or no supervision
• Ability to multi-task
•  Strong Microsoft office suite skill
• Superior attention to detail
• Excellent communication skills
• Budget development, work-plan Implementation and Expense reporting
• Proven writing skills in English
• Excellent computer skills in MS Word and Excel

Desirable

• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• Strong analytical skills and experience interpreting a strategic vision into an operational model
• Ability to work effectively in a culturally sensitive setting
• A collaborative and flexible style, with a strong service mentality
• Knowledge of use of database tools will be an added advantage
• Skill in MS Access will be an added advantage
• Proven team-building and representational skills

Job purpose

The purpose of this position is to provide administrative support to the Malaria Consortium office in the state. The officer will lead the everyday administration of the office with support from the project staff

Scope of work

The Administrative Officer will provide general administrative and logistics support to the State office and ensure efficient use, functioning and management of the office. This will include to have an updated data bank of consultants, vendors and stakeholders. The officer will ensure an effective maintenance system of all office equipment, including generator, photocopiers, computers and its networks, printers and other office assets.

Key working relationships

The AO will support the state office and will report to the State Project Manager and dotted line reporting to the Country Office Manager. S/He will work together with the state team and country office staff in planning, budget, scheduling and coordination of project activities. He will also liaise with relevant country office staff to ensure resources for scheduled activities are available on time and to required standard, this will include quantification of printed materials ensure logistics are put in place.

Key accountabilities

Office Administration – 70%

• Coordinate the day-to-day administration of the office with support from staff
• Oversee the management and maintenance of the office assets, utilities, office equipment, consumables and supplies;
• Responsible for recording and updating of office assets in the asset register;
• Providing monthly reports on state activities as it relates to the admin, procurement and logistics to the office manager at the country office;
• Lead in setting up a filling system for the office, ensuring ease of storage and retrieval of documents;
• Develop and maintain effective maintenance procedure for all IT equipment and computer in the office
• Responsible for overseeing all logistic arrangements including maintaining an updated record of events, travel itineraries of staff and short term consultants (as applicable) to ensure proper delivery and satisfaction of service to the projects;
• Responsible for procurements of assets to the state offices in line with MC procurement policies as well as vendor management and other service providers contracting (including security and IT);
• Will ensure updated records and valid documentation all of vendors. And other service providers and consultants are registered on NAV;
• Responsible for negotiations with hotels, travel and transport services and oversee general logistics for field/state activities;
• Liaises with Country Office on administrative and logistics difficulties and other office maintenance issues;
• Line manages the officer driver, by providing supervision, coaching and mentoring support in developing vehicle movement plan, implementation and review;
• The officer will check the vehicle log sheet and driver’s time sheet and sign off on them monthly;

Programme Activities – 30%

• Coordinate internal and external stakeholder or technical meetings, workshops, seminars, including all travel and accommodations arrangements;
• Lead the compilation of participants list (i.e. CHWs, health facility staff, team supervisors, ward supervisors, state, and LGA supervisors), during MDA and other project events
• Responsible for contracting short term consultants in state office in close communication with the HR manager at the country office and in line with the procurement policy;
• Responsible for coordinating the administration and logistics support for the programme office on all field related activities in the state;
• In line with the programme budget and working closely with the finance officer, ensure value for money of all procurements for programme activities carried out in the state;

Qualifications and experience:        

Essential

• Bachelor Degree in Administration, Social Sciences, Project Management or similar
• A minimum of 3-years’ experience in a related role
• Previous experience within the INGO sector and in a related role

Desirable

• Person resident in and working experience in the State of Assignment
• An in-depth experience in similar positions/assignment
• Ability to work independently in an organized manner but within an integrated team

Work-based skills and competencies:

Essential

• Highly numerate and analytical
• Ability to work on own initiative and as part of a team
• Ability to work with little or no supervision
• Ability to multi-task
•  Strong Microsoft office suite skill
• Superior attention to detail
• Excellent communication skills
• Budget development, work-plan Implementation and Expense reporting
• Proven writing skills in English
• Excellent computer skills in MS Word and Excel

Desirable

• Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
• Strong analytical skills and experience interpreting a strategic vision into an operational model
• Ability to work effectively in a culturally sensitive setting
• A collaborative and flexible style, with a strong service mentality
• Knowledge of use of database tools will be an added advantage
• Skill in MS Access will be an added advantage
• Proven team-building and representational skills

Job purpose

The Finance Officer will provide a cashier function and Finance work of maintaining proper financial records of all transactions in accordance with MC financial procedures to the respective field office.

Scope of work

The Finance Officer will be responsible for timely posting of all Invoices approved and paid, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.

The Finance officer will deal with all cash receipts and payments as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution.

Key working relationships

The finance officer (FO) will be a staff in the state and will report to the State Programme Manager or Technical Officer as applicable while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office. S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the Finance Manager or Country Finance Manager as applicable.

Key accountabilities

Finance work (40%)

• Prepare monthly financial reports to the State Project Manager as per finance timetable which comprises the following:
  • Bank reconciliation statement including copy of bank statement
  • Aged list of outstanding Advances and Other ledger balances
  • Fixed asset register update and Spot Check reports
  • Authorised Petty Cash Count Certificate and reconciliations
  • Monthly timesheet update
  • End of Month Checklist
  • Accurate and timely reconcile all ledgers and sub ledgers including, petty cash, staff, purchase and other required ledgers.
  • Prepare monthly reconciliation report of above.
• Calculate and request the office’s monthly cash needs with the State Programme Manager /Technical officer with the objective to minimise month end cash and bank balances, whilst at the same time having adequate funds available for operational needs.
  • Making Payments of all meetings, workshop and training participants and consultants.
• Liaise with Country office, internal and external auditors, bank and other supplier.
  • Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
  • Advising the State Project Manager and Accountant on the arising financial matters and sharing areas of concern with suggested solutions
  • Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.
  • Remittance of Statutory deduction to Government; WHT, PAYE, Annual Tax filing etc as per timeline set by the Nigeria Government.
• Assist Accountant with queries relating to project accounts.
• Act as the first point of contract for all payment queries.
• Other occasional tasks as required by State Project Manager, Accountant, Country Finance Manager and delegate.

Suppliers Invoice (25%)

• Receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
• Review and post all Non-NAV Procurement invoices directly onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorised personnel.
• Review and post all NAV procurement invoices on NAV.
• Prepare all payments – cash, cheque, bank transfers and obtain approval from the authorised personnel
• Post payments onto PSF general ledger ensuring the accuracy of all the required codes.

Operations related work (25%)

• Be responsible for issuing travel and activity advances to project managers, consultants and/or any other staff travels, including reconciliation of the same on return
• Filing System:
• Ensure all supporting documents and financial filing system is organised, authentic and complete.
• In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
• Ensure all field office staff submit Timesheet as per set MC timeline.

Petty Cash (10%)

• In charge of keeping the Petty cash impress system and records, making requisitions and issues as approved by the authorised personnel. Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trust worthy manner
• Count Petty Cash on a minimum of a monthly basis with the Financial Accountant
• Post all petty cash invoices and vouchers into the General Ledger with accurate codes

Qualifications and experience:        

Essential

• HND or Bachelors in Accounting
• Minimum of 3 years’ experience in a finance team, with at least one year in an Accounts Officer position

Desirable

• Experience in working in INGO an added advantage
• Member of Accounting Professional body is an added advantage

Work-based skills and competencies:

Essential

• Excellent interpersonal and communications skills
• Knowledge of NGO donors and their financial reporting requirements
• Excellent computer skills with high proficiency in Microsoft excel
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritise multiple tasks
• Willingness to learn at all times

Desirable

• Working knowledge of accounting software is an added advantage
• Trustworthiness, Stress tolerance and operational decision making skills is an added advantage

Job purpose

The Finance Officer will provide a cashier function and Finance work of maintaining proper financial records of all transactions in accordance with MC financial procedures to the respective field office.

Scope of work

The Finance Officer will be responsible for timely posting of all Invoices approved and paid, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.

The Finance officer will deal with all cash receipts and payments as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution.

Key working relationships

The finance officer (FO) will be a staff in the state and will report to the State Programme Manager or Technical Officer as applicable while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office. S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the Finance Manager or Country Finance Manager as applicable.

Key accountabilities

Finance work (40%)

• Prepare monthly financial reports to the State Project Manager as per finance timetable which comprises the following:
  • Bank reconciliation statement including copy of bank statement
  • Aged list of outstanding Advances and Other ledger balances
  • Fixed asset register update and Spot Check reports
  • Authorised Petty Cash Count Certificate and reconciliations
  • Monthly timesheet update
  • End of Month Checklist
  • Accurate and timely reconcile all ledgers and sub ledgers including, petty cash, staff, purchase and other required ledgers.
  • Prepare monthly reconciliation report of above.
• Calculate and request the office’s monthly cash needs with the State Programme Manager /Technical officer with the objective to minimise month end cash and bank balances, whilst at the same time having adequate funds available for operational needs.
  • Making Payments of all meetings, workshop and training participants and consultants.
• Liaise with Country office, internal and external auditors, bank and other supplier.
  • Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
  • Advising the State Project Manager and Accountant on the arising financial matters and sharing areas of concern with suggested solutions
  • Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.
  • Remittance of Statutory deduction to Government; WHT, PAYE, Annual Tax filing etc as per timeline set by the Nigeria Government.
• Assist Accountant with queries relating to project accounts.
• Act as the first point of contract for all payment queries.
• Other occasional tasks as required by State Project Manager, Accountant, Country Finance Manager and delegate.

Suppliers Invoice (25%)

• Receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
• Review and post all Non-NAV Procurement invoices directly onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorised personnel.
• Review and post all NAV procurement invoices on NAV.
• Prepare all payments – cash, cheque, bank transfers and obtain approval from the authorised personnel
• Post payments onto PSF general ledger ensuring the accuracy of all the required codes.

Operations related work (25%)

• Be responsible for issuing travel and activity advances to project managers, consultants and/or any other staff travels, including reconciliation of the same on return
• Filing System:
• Ensure all supporting documents and financial filing system is organised, authentic and complete.
• In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
• Ensure all field office staff submit Timesheet as per set MC timeline.

Petty Cash (10%)

• In charge of keeping the Petty cash impress system and records, making requisitions and issues as approved by the authorised personnel. Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trust worthy manner
• Count Petty Cash on a minimum of a monthly basis with the Financial Accountant
• Post all petty cash invoices and vouchers into the General Ledger with accurate codes

Qualifications and experience:        

Essential

• HND or Bachelors in Accounting
• Minimum of 3 years’ experience in a finance team, with at least one year in an Accounts Officer position

Desirable

• Experience in working in INGO an added advantage
• Member of Accounting Professional body is an added advantage

Work-based skills and competencies:

Essential

• Excellent interpersonal and communications skills
• Knowledge of NGO donors and their financial reporting requirements
• Excellent computer skills with high proficiency in Microsoft excel
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritise multiple tasks
• Willingness to learn at all times

Desirable

• Working knowledge of accounting software is an added advantage
• Trustworthiness, Stress tolerance and operational decision making skills is an added advantage

Job purpose

The job purpose is to work with State Programme Manager (SPM) to effectively manage project activities and resources. top provide leadership and stewardship to the project team and maintain collaborative links with the project’s key stakeholders at the LGA level.

Scope of work

The project officer will support the SPM in the implementation of the MDA-AZM project across the state. S/he will work with LGA Field Assistants and will be responsible for liaising with the focal persons at the Local Government Level.

Key working relationships

The PO would be line managed by the SPM and would work with the LGA Field Assistants in-charge of the assigned LGAs (presumably within a specific senatorial zone of a state). S/he would also maintain relationships with the country office departments, including Finance and Logistics. Key external relationships would be with staff at the LGA and State Malaria Elimination Programme (SMEP), LGA health staff and leading community members and gatekeepers. S/he would lead micro-planning, training and coordination, through drug administration and supportive supervision, to reporting of activities at the LGA level. S/he would maintain close communication with stakeholders and influential persons in the assigned LGAs through the agreed frameworks.

Key accountabilities

Programme Management (70%)

Support the SPM and the state management team to lead activities for smooth programme management in the assigned LGAs in the following areas:

• Liaise and work with the  SMC project team in the assigned LGAs;
• Be conversant with and guided by Malaria Consortium, policies, guidelines and the SMC Handbook towards the delivery of MDA-AZM in assigned LGAs;
• Planning (microplanning, selection of implementers at the local levels, training, database finalization, last mile distribution, MDA-AZM and reverse logistics);
• Engagement of stakeholders including government, communities and beneficiaries;
• Implementation (MDA-AZM) including QA and innovations, including the use of technology;
• General management including security, HR including line management, risk management, work planning and budgeting, VFM, optimization of grant, etc.;
• Risk Free operations including ensuring that all staff comply with MC values and start-to-finish (SFG) policies; and
• Coordination with other levels of government and internally, all MC functions.

Technical (20%)

• Support M&E activities, including reporting of MDA-AZM and lot quality assurance sampling (LQAS); and
• Support programme review including end of cycle (EoC) reviews, end of round (EoR) reviews and EoR coverage survey.

Representations & Knowledge Management (10%)

• Lesson identification and use including adaptive management;
• Harmonization with other partners; and
• Representation especially at the LGA levels.

Qualifications and experience:

Essential

• Training in Nursing or Public Health;
• Five years’ experience of working in the Public Health sector;
• Experience in programme management at the LGA/state level;
• Excellent project planning, management and monitoring & evaluation skills.
• Experience managing project budgets;
• Experience in using digital data collection tools in SMC campaigns and other health programmes;
• Some practical experience in Health Information and Disease Surveillance Systems, interoperability, and international standards; open Global Health Information System software and open data sources, such as, but not limited to, DHIS2, ODK, KoboCollect;
• Experience working at the LGA and community levels;
• Experience working on campaign style interventions (delivery of integrated interventions or social mobilization and SMC would be an added advantage).

Work-based skills and competencies:

Essential

• Good understanding of the Nigeria health system;
• Understanding of communication for behaviour change and social mobilisation;
• Team player and demonstrated ability to work within a team as well as individually;
• Ability to travel to LGAs outside of state capital at least 80% of the time;
• Ability to perform under pressure;
• Excellent communication skills in English and the dominant local language in assigned state;
• Evidence of being resident in state of assignment.

Job purpose

The job purpose is to work with State Programme Manager (SPM) to effectively manage project activities and resources. top provide leadership and stewardship to the project team and maintain collaborative links with the project’s key stakeholders at the LGA level.

Scope of work

The project officer will support the SPM in the implementation of the MDA-AZM project across the state. S/he will work with LGA Field Assistants and will be responsible for liaising with the focal persons at the Local Government Level.

Key working relationships

The PO would be line managed by the SPM and would work with the LGA Field Assistants in-charge of the assigned LGAs (presumably within a specific senatorial zone of a state). S/he would also maintain relationships with the country office departments, including Finance and Logistics. Key external relationships would be with staff at the LGA and State Malaria Elimination Programme (SMEP), LGA health staff and leading community members and gatekeepers. S/he would lead micro-planning, training and coordination, through drug administration and supportive supervision, to reporting of activities at the LGA level. S/he would maintain close communication with stakeholders and influential persons in the assigned LGAs through the agreed frameworks.

Key accountabilities

Programme Management (70%)

Support the SPM and the state management team to lead activities for smooth programme management in the assigned LGAs in the following areas:

• Liaise and work with the  SMC project team in the assigned LGAs;
• Be conversant with and guided by Malaria Consortium, policies, guidelines and the SMC Handbook towards the delivery of MDA-AZM in assigned LGAs;
• Planning (microplanning, selection of implementers at the local levels, training, database finalization, last mile distribution, MDA-AZM and reverse logistics);
• Engagement of stakeholders including government, communities and beneficiaries;
• Implementation (MDA-AZM) including QA and innovations, including the use of technology;
• General management including security, HR including line management, risk management, work planning and budgeting, VFM, optimization of grant, etc.;
• Risk Free operations including ensuring that all staff comply with MC values and start-to-finish (SFG) policies; and
• Coordination with other levels of government and internally, all MC functions.

Technical (20%)

• Support M&E activities, including reporting of MDA-AZM and lot quality assurance sampling (LQAS); and
• Support programme review including end of cycle (EoC) reviews, end of round (EoR) reviews and EoR coverage survey.

Representations & Knowledge Management (10%)

• Lesson identification and use including adaptive management;
• Harmonization with other partners; and
• Representation especially at the LGA levels.

Qualifications and experience:

Essential

• Training in Nursing or Public Health;
• Five years’ experience of working in the Public Health sector;
• Experience in programme management at the LGA/state level;
• Excellent project planning, management and monitoring & evaluation skills.
• Experience managing project budgets;
• Experience in using digital data collection tools in SMC campaigns and other health programmes;
• Some practical experience in Health Information and Disease Surveillance Systems, interoperability, and international standards; open Global Health Information System software and open data sources, such as, but not limited to, DHIS2, ODK, KoboCollect;
• Experience working at the LGA and community levels;
• Experience working on campaign style interventions (delivery of integrated interventions or social mobilization and SMC would be an added advantage).

Work-based skills and competencies:

Essential

• Good understanding of the Nigeria health system;
• Understanding of communication for behaviour change and social mobilisation;
• Team player and demonstrated ability to work within a team as well as individually;
• Ability to travel to LGAs outside of state capital at least 80% of the time;
• Ability to perform under pressure;
• Excellent communication skills in English and the dominant local language in assigned state;
• Evidence of being resident in state of assignment.