Scope of work

The position holder will support the project activities at the state level including on-site training and supportive supervision for EQA on microscopic malaria diagnosis and severe malaria, malaria commodity supply chain management, and annual hospital assessments.

Key accountabilities

Technical contributions (70%)

• Organize and coordinate a baseline assessment on malaria diagnosis and case management of severe malaria in public and private hospitals
• Coordinate the planning and roll-out of onsite training for severe malaria case management using injectable artesunate to a team of health service providers comprising of doctors, nurses, and pharmacists
• Work with MC’s Supply Chain/Commodity Manager and Project Director to develop a procurement and distribution plan on malaria commodities such as injectable artesunate,  malaria rapid diagnostic tests (mRDTs), microscopy, and laboratory supplies
• Coordinate implementation of periodic supportive supervision on EQA for malaria microscopy and severe malaria case management
• Work with the Severe Malaria Specialist to support the conduct of annual hospital assessments to measure levels and trends in health systems readiness and quality of malaria case-management practices including EQA
• Organize feedback meetings to deliver hospital assessment findings to participating public and private hospitals
• Work with the Severe Malaria Specialist to support the establishment/strengthening of hospital quality improvement (QI) teams
• Organize post-assessment supportive follow-up visits to assess whether action QI plans have resulted in any corrective measures and quality improvement processes at hospitals
• In collaboration with SMEP, organize and coordinate an External Competency Assessment for Malaria Microscopy (ECAMM) for laboratory supervisors and reference laboratory technicians in the state
• As needed, assist in obtaining ethical approval for operational and/or implementation research of the project
• Represent MC on malaria Technical Working Groups (TWGs) and other elevant health coordinating committees at the state level with the approval of the State Team Lead
• Liaise with the SMEP, SMoH, partners, and other stakeholders for successful implementation of EQA/CQI activities in Kano state

Project management (20%)

• Contribute and work with the relevant personnel to prepare all relevant project start-up and planning tools on time
• Contribute to project monitoring as well as generation of information from periodic evaluation activities to promote learning and inform malaria case management practices
• Prepare and submit quarterly project activity reports to the Project Director
• Contribute to project exit strategy as part of project design and ensure inclusion of relevant activities to promote sustainability within the workplan and smooth transition of the project to  the state government

Technical performance management and quality assurance (10%)

• Contribute to the roll-out of project activities that meet MC’s technical quality standards
• Participate in learning activities to facilitate the capture, documentation, and sharing of experiential and lesson learning
• Document evidence and best practices related to the project

Person specification

Essential

• Degree in Medical, Pharmacy, Medical Laboratory, Public Health, Health Policy, Epidemiology, or another relevant specialty is a minimum requirement
• A minimum of 3–5 years’ experience in a clinical or public health settings
• Excellent project planning, management, and monitoring & evaluation skills
• A good understanding of the Nigerian health systems
• Excellent written and spoken English

Work-based skills and competencies:

Essential

• Technical knowledge and skills in malaria programme
• Familiar with public health principles
• Familiar with monitoring and evaluation of public health programmes
• Excellent report writing and presentation skills

Job Purpose

To work with the State Technical Officer, State Project Manager (SPM) and team in providing technical support and direct implementation of projects for iCCM/CHIPS activities with a focus on the identification, training, logistic system for iCCM/CHIPS commodities and supervision of health facility and community health workers in the state.

Scope of work

The ICCM/CHIPS Service Delivery Officer would support the implementation of integrated community case management (iCCM/CHIPS) in identified hard-to-reach (HTR) communities of Jigawa/Kaduna/Kano/Niger, and Yobe States by working with State MoH, LGAs, partners and other stakeholders at the state, LGA and community levels.

Key Accountabilities 

Technical contributions (70%)

• Work with the programme team and other relevant personnel at the state and country offices to lead activities for smooth transition of closed out iCCM/CHIPS project into the GF grant cycle 7 (GC7) malaria programme.
• To build and manage an effective and technically sound iCCM/CHIPS programme team in the state
• Support the SPM in preparing project Progress Update and Disbursement Request (PUDR) which is submitted to the Principal Recipient (PR) quarterly, including narrative reports on a timely basis
• Work with the Hub Accountant and national finance teams to prepare quarterly financial reports
• Manage risks to Malaria Consortium including financial, reputation and security in a challenging environment
• Work with the project M&E Officer and Country M&E Specialist to ensure that high quality project data is collected, analysed and disseminated to relevant stakeholders at all levels and reported to PR
• Contribute to the review of iCCM/CHIPS supervision model and roll-out plan
• Coordinate implementation of supervisory activities to community health volunteers based on finalized supervisory plan
• Take the lead in assessing the logistics and supply chain for iCCM/CHIPS commodities in the states
• Contribute to adaptation of iCCM/CHIPS training manuals to Jigawa/Kaduna/Kano/Niger, and Yobe State context
• Coordinate the planning and roll-out of training of health facility and community health volunteers
• Contribute to the finalization of criteria for selection of communities, health facilities and volunteers for iCCM/CHIPS project implementation based on continuum of care approach
• Work with the Demand Creation officer to coordinate the selection of communities in the selected LGAs for iCCM/CHIPS implementation
• Work with the Demand Creation Officer to coordinate mapping and identification of health facility and community health volunteers in iCCM/CHIPS catchment areas
• Preparation and submission of project malaria technical activity reports to zonal project manager
• Coordinate the project specific and support to State ministry of health on procurement, supply chain and logistics activities
• Contribute to the finalisation of the project performance and M&E frameworks and take the lead in the operationalization of the frameworks
• Support State M&E activities
• Represent MC on malaria Technical Working Groups (TWGs) and other relevant health coordinating committees at state level with approval of the zonal programme manager
• Liaise with the State SMoH, partners and other SRs (especially Society for Family Health) for successful implementation of ACSM activities for ICCM/CHIPS implementation in Jigawa/Kaduna/Kano/Niger, and Yobe states
• Work closely with Implementing partners (PMI/SFH, etc) during mass distribution of ITNs  in Jigawa/Niger/Kano/Kaduna/Yobe States

Project management (20%)

• Contribute and work with the relevant personnel to prepare all relevant project start up and planning tools on time
• Contribute to project exit strategy as part of project design and ensure inclusion of relevant activities to promote sustainability within the workplan and smooth transition of the project to government
• Contribute to quarterly lessons identification and learning documentation and dissemination
• Preparation and submission of project service delivery activity reports to State Project Manager

Technical performance management and quality assurance (10%)

• Contribute to the roll-out of project service delivery activities which meet international standard of quality
• Document evidence and best practices that are related to the project
• Work with the relevant state and country personnel to prepare an exit strategy and to implement it, to see to the smooth end of the programme
• Be responsible for state level quarterly lessons identification and learning documentation and dissemination

Person specification

Qualifications and experience:

Essential

• Degree in Medical, Public Health, Health Policy, Epidemiology or another relevant specialty is a minimum requirement
• Significant experience of working in developing countries
• Excellent project planning, management and monitoring & evaluation skills

Work-based skills and competencies:

Essential

• Technical knowledge and skills in control of malaria, pneumonia and diarrhoea
• Familiar with public health principles
• Familiar with monitoring and evaluation of community-based health programmes
• Excellent report writing and presentation skills are also needed

Job Purpose

To work with the State Technical Officer, State Project Manager (SPM) and team in providing technical support and direct implementation of projects for iCCM/CHIPS activities with a focus on the identification, training, logistic system for iCCM/CHIPS commodities and supervision of health facility and community health workers in the state.

Scope of work

The ICCM/CHIPS Service Delivery Officer would support the implementation of integrated community case management (iCCM/CHIPS) in identified hard-to-reach (HTR) communities of Jigawa/Kaduna/Kano/Niger, and Yobe States by working with State MoH, LGAs, partners and other stakeholders at the state, LGA and community levels.

Key Accountabilities 

Technical contributions (70%)

• Work with the programme team and other relevant personnel at the state and country offices to lead activities for smooth transition of closed out iCCM/CHIPS project into the GF grant cycle 7 (GC7) malaria programme.
• To build and manage an effective and technically sound iCCM/CHIPS programme team in the state
• Support the SPM in preparing project Progress Update and Disbursement Request (PUDR) which is submitted to the Principal Recipient (PR) quarterly, including narrative reports on a timely basis
• Work with the Hub Accountant and national finance teams to prepare quarterly financial reports
• Manage risks to Malaria Consortium including financial, reputation and security in a challenging environment
• Work with the project M&E Officer and Country M&E Specialist to ensure that high quality project data is collected, analysed and disseminated to relevant stakeholders at all levels and reported to PR
• Contribute to the review of iCCM/CHIPS supervision model and roll-out plan
• Coordinate implementation of supervisory activities to community health volunteers based on finalized supervisory plan
• Take the lead in assessing the logistics and supply chain for iCCM/CHIPS commodities in the states
• Contribute to adaptation of iCCM/CHIPS training manuals to Jigawa/Kaduna/Kano/Niger, and Yobe State context
• Coordinate the planning and roll-out of training of health facility and community health volunteers
• Contribute to the finalization of criteria for selection of communities, health facilities and volunteers for iCCM/CHIPS project implementation based on continuum of care approach
• Work with the Demand Creation officer to coordinate the selection of communities in the selected LGAs for iCCM/CHIPS implementation
• Work with the Demand Creation Officer to coordinate mapping and identification of health facility and community health volunteers in iCCM/CHIPS catchment areas
• Preparation and submission of project malaria technical activity reports to zonal project manager
• Coordinate the project specific and support to State ministry of health on procurement, supply chain and logistics activities
• Contribute to the finalisation of the project performance and M&E frameworks and take the lead in the operationalization of the frameworks
• Support State M&E activities
• Represent MC on malaria Technical Working Groups (TWGs) and other relevant health coordinating committees at state level with approval of the zonal programme manager
• Liaise with the State SMoH, partners and other SRs (especially Society for Family Health) for successful implementation of ACSM activities for ICCM/CHIPS implementation in Jigawa/Kaduna/Kano/Niger, and Yobe states
• Work closely with Implementing partners (PMI/SFH, etc) during mass distribution of ITNs  in Jigawa/Niger/Kano/Kaduna/Yobe States

Project management (20%)

• Contribute and work with the relevant personnel to prepare all relevant project start up and planning tools on time
• Contribute to project exit strategy as part of project design and ensure inclusion of relevant activities to promote sustainability within the workplan and smooth transition of the project to government
• Contribute to quarterly lessons identification and learning documentation and dissemination
• Preparation and submission of project service delivery activity reports to State Project Manager

Technical performance management and quality assurance (10%)

• Contribute to the roll-out of project service delivery activities which meet international standard of quality
• Document evidence and best practices that are related to the project
• Work with the relevant state and country personnel to prepare an exit strategy and to implement it, to see to the smooth end of the programme
• Be responsible for state level quarterly lessons identification and learning documentation and dissemination

Person specification

Qualifications and experience:

Essential

• Degree in Medical, Public Health, Health Policy, Epidemiology or another relevant specialty is a minimum requirement
• Significant experience of working in developing countries
• Excellent project planning, management and monitoring & evaluation skills

Work-based skills and competencies:

Essential

• Technical knowledge and skills in control of malaria, pneumonia and diarrhoea
• Familiar with public health principles
• Familiar with monitoring and evaluation of community-based health programmes
• Excellent report writing and presentation skills are also needed

Scope of work

The Demand Creation Officer (DCO) will provide support to the PM in creating demand for uptake of ICCM/CHIPS services in implementing areas and support the PM to deliver the overall leadership to the project team.  S/he will be responsible for implementing all demand creation activities in the work plan and be accountable for them. The position will be based in Jigawa/Niger/Kaduna/Kano/Yobe State, with regular travel within Project sites.

Key accountabilities

Technical contributions (50%)

• Coordinate the development of demand creation strategy for the project
• Coordinate the development and roll-out of training manuals for facility/ community health committees and community mobilisers
• Coordinate the planning, coordination and monitoring of project demand creation activities
• Contribute to the finalization of criteria for selection of communities, health facilities and volunteers for iCCM/CHIPS project implementation based on continuum of care approach
• Work with the service delivery officer to coordinate the selection of communities in the selected LGAs for iCCM/CHIPS implementation
• Work with the demand creation officer/state social mobilization personnel to coordinate mapping and identification of community mobilisers and facility/ community health committees
• Liaise with other project staff to ensure synchronization between demand and supply activities of the project
• Oversee and provide close support to project implementing partners in the implementation of demand creation activities
• Coordinate the development of project communications strategy and general documentation for internal and external dissemination of the project
• Support project communication activities (development of dissemination documents to allow wider sharing of Malaria Consortium’s experiences, lessons and successes e.g. case studies, website design and management, newsletters, reply to requests from project donor.)
• Technical support for the planning and management of community-based programmes at state level

Project Management (25%)

• Contribute and work with the relevant personnel to prepare all necessary project start up and planning tools on time.
• Contribute to project exit strategy as part of project design and ensure inclusion of relevant activities to promote sustainability within the work plan and smooth transition of the project to government.
• Contribute to quarterly lessons identification and learning documentation and dissemination
• Preparation and submission of project demand creation activity reports to Project Manager

Technical performance management and Quality Assurance (25%)

• Take the lead in ensuring roll-out of project demand creation activities meet international standard of qualityContribute to the collation of lessons learned from ongoing project activities and anchor project dissemination activities
• Document evidence and best practices that are related to the project

Qualifications and experience:

Essential

• A degree in communication, social sciences, public health or another relevant specialty is a minimum requirement
• 3-5 years’ experience of working in developing countries
• Excellent project health communication planning, management, monitoring and evaluation skills

Work-based skills and competencies: 

Essential

• Technical knowledge and skills in health communication
• Familiar with public health principles
• Familiar with monitoring and evaluation of community based health programmes
• Excellent report writing and presentation skills are also needed.

Job purpose

The Administrative Officer will be responsible for providing general administration, logistics and procurement support to the Malaria Consortium office.

Scope of work
The Administrative officer will be actively responsible for maintaining an effective and efficient workflow of the office through enforcing administrative and procurement processes related to the office/project. S/he will be directly responsible for the provision of administrative and logistics support in the office. S/he is accountable to the State Program Manager

Key accountabilities

Office Management: Administration and Logistics – (40%)

• Be the admin and logistics focal point in the MC focal office, providing efficient project support in line with Malaria Consortium Policies
• Lead in setting up a filling system for the office, ensuring ease of storage and retrieval of documents for both hard copy and soft copy filing requirements
• Responsible for administrative management of assets in line with MC policies as well as vendor management and other service providers contracting
• Ensure that updated records and valid documentation of all vendors with any other service providers and consultants are duly registered on NAV after compliant supplier registration verification
• Manage all office equipment in an efficient manner ensuring regular servicing is carried out to MC generators, Air conditioners, IT equipment etc
• Organise and book all local state-based land travel on receipt of approved Travel Authorisation Forms (TAFs) in coordination with MC logistics officers
• Provide logistics briefs to all travellers related to received TAF’s detailing information on accommodation and movement vehicle arrangements and timelines
• Compile, file and upload on SharePoint on a monthly basis all administrative records as required by MC related to fuel usage, staff movement logbooks, stock records and asset registers etc.
• Manage the office security provider to ensure that the office has effective security 24/7.
• Work with the DMC in Malaria consortium abuja office to ensure all ICT assets for staff use in the project are maintained in good working order and managed in line with MC IT user policies
• Organize, monitor and manage staff mobile phone credit

Procurement Support – (30%)

• Coordinate procurement actions in accordance with the Malaria Consortium Procurement Policy, ensuring that all documentation is completed, correctly approved and filed appropriately for future reference
• Maintain a record of the status of all procurements, which will be shared weekly with all relevant staff so that they can plan for their arrival
• Process all related payments for procurements made within the specified timeline per MC agreements while ensuring documentation is complete and uploaded on SharePoint as at when due
• Upload and track all documentation related to MC Procurement processes on SharePoint and secure in line with Data protection policy requirements
• In line with the programme budget and working as guided by the Malaria consortium policy ensure value for money of all procurements for programme activities carried out in the state
• Conduct an annual market/price list survey for regularly sourced supplies to ensure Malaria Consortium is considering all qualified suppliers in the market for regularly required items

Programme Management support – (15%) 

• Coordinate internal and external stakeholder or technical meetings, workshops, seminars, including all travel and accommodations arrangements.
• Lead the compilation of participants list (i.e. CHWs, health facility staff, team supervisors, ward supervisors, state, and LGA supervisors), during MDA and other project events
• Responsible for coordinating the administration and logistics support for the programme office on all field related activities in the state;

Asset and Stock Management – (15%)

• Manage all project-based assets to ensure that they are registered, tracked, maintained and disposed of according to the Malaria Consortium Asset Management Policy
• Maintaining the Property Inventory Register for all office equipment (as per the Malaria Consortium Fixed Asset Policy) in the State
• Purchase and manage stocks, in accordance with the Malaria Consortium Inventory Management Policy
• Manage stationeries and office supplies for effective management and running of the office;

Person specification

Qualifications and experience:

Essential

• Degree or similar qualification in Administration or related field
• At least 2 years’ experience working in an operations related role specifically in administration and logistics
• Previous experience in procurement management, particularly within the donor funding environment
• Proven written and oral skills in English
• Ability to work effectively and sensitively with staff
• A collaborative and flexible style, with a strong service mentality
• Effectively prioritise and perform to tight deadlines

Desirable

• Attentive to detail
• Highly organised
• Flexible and self-motivated
• Excellent written and oral communication skills
• Fire warden experience
• First aid competence
• Facilitation and coordination skills
• Work-based skills and competencies:

Essential

• Excellent interpersonal and communication skills
• Good computer skills with proficiency in Microsoft Word, Excel and PowerPoint
• Ability to troubleshoot basic ICT issues

Desirable

• Good analytical skills

The Vacancy

Malaria Consortium is recruiting for a HR Operations Officer to join our team in Abuja.

Job Purpose

The HR Operations Officer will provide administrative support to the Consultancy Management Unit of the organization. This will include supporting the SHRO consultancy management to ensuring compliance to processes and policies for administration of consultancy management in Malaria Consortium, Nigeria.

Key accountabilities

HR Operations Support 

• Interface with the Operations department on NAV system and other related matters as it relates to consultancy management.
• Liaise with other departments within the organization and disseminate information on behalf of the HR team to consultants.
• Administer all consultancy procurements through the procurement system (NAV).
• Provide administrative support for consultancy performance, conflicts, or other issues when requested by the Country HR Manager, ensuring discretion, confidentiality, and impartiality to consultants.
• Maintain a comprehensive system for storing and organizing consultant information, including sensitive and confidential data.
• Provide administrative support to the HR team in relation to recruitment and contracting of consultants and national staff.
• Cover for absences in the HR department and undertake any other duty commensurate with the post as requested by the Country HR Manager and consultancy management SHRO.

HR Consultancy Support  

• Liaise with technical managers to produce budgets (on NAV system) and contractual processes for National and state offices consultancy requests based on approved Project TA budgets.
• Support in collecting relevant document required for payment of consultants at the end of the assignment and processing consultants’ payments.
• Act as liaison between Finance and project team on consultancy payments.
• Support SHRO consultancy management in consultants engagement processes, including advertising, receiving applications, shortlisting, and selection.
• Arrange interviews where applicable.
• File documents as directed and required and ensure that all consultant documents and files are complete and up to date.
• Liaise with State Admin. Officers to collate and update state consultancy tracker between the 1st and 5th of every month and all required documentation.
• Provide support to the HR team as required.

Qualification/Requirements:

Essential

• Bachelor’s degree in human resources, Business Administration, or a related field.
• 2-5 years of experience in HR or consultancy management.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Strong attention to detail.
• Proficiency in Microsoft Office and HRIS systems.

Desirable

• Attentive to detail
• Highly organised
• Flexible and self-motivated
• Excellent written and oral communication skills
• Fire warden experience
• First aid competence
• Facilitation and coordination skills

Work-based skills and competencies:

Essential

• Excellent interpersonal and communication skills
• Good computer skills with proficiency in Microsoft Word, Excel and PowerPoint
• Ability to troubleshoot basic ICT issues

Desirable

• Good analytical skills

Scope of work

The Administrative officer will be actively responsible for maintaining an effective and efficient workflow of the office through enforcing administrative and procurement processes related to the office/project. S/he will be directly responsible for the provision of administrative and logistics support in the office. S/he is accountable to the State Program Manager

Key accountabilities

Office Management: Administration and Logistics – (40%)

• Be the admin and logistics focal point in the MC focal office, providing efficient project support in line with Malaria Consortium Policies
• Lead in setting up a filling system for the office, ensuring ease of storage and retrieval of documents for both hard copy and soft copy filing requirements
• Responsible for administrative management of assets in line with MC policies as well as vendor management and other service providers contracting
• Ensure that updated records and valid documentation of all vendors with any other service providers and consultants are duly registered on NAV after compliant supplier registration verification
• Manage all office equipment in an efficient manner ensuring regular servicing is carried out to MC generators, Air conditioners, IT equipment etc
• Organise and book all local state-based land travel on receipt of approved Travel Authorisation Forms (TAFs) in coordination with MC logistics officers
• Provide logistics briefs to all travellers related to received TAF’s detailing information on accommodation and movement vehicle arrangements and timelines
• Compile, file and upload on SharePoint on a monthly basis all administrative records as required by MC related to fuel usage, staff movement logbooks, stock records and asset registers etc.
• Manage the office security provider to ensure that the office has effective security 24/7.
• Work with the DMC in Malaria consortium abuja office to ensure all ICT assets for staff use in the project are maintained in good working order and managed in line with MC IT user policies
• Organize, monitor and manage staff mobile phone credit

Procurement Support – (30%)

• Coordinate procurement actions in accordance with the Malaria Consortium Procurement Policy, ensuring that all documentation is completed, correctly approved and filed appropriately for future reference
• Maintain a record of the status of all procurements, which will be shared weekly with all relevant staff so that they can plan for their arrival
• Process all related payments for procurements made within the specified timeline per MC agreements while ensuring documentation is complete and uploaded on SharePoint as at when due
• Upload and track all documentation related to MC Procurement processes on SharePoint and secure in line with Data protection policy requirements
• In line with the programme budget and working as guided by the Malaria consortium policy ensure value for money of all procurements for programme activities carried out in the state
• Conduct an annual market/price list survey for regularly sourced supplies to ensure Malaria Consortium is considering all qualified suppliers in the market for regularly required items

Programme Management support – (15%) 

• Coordinate internal and external stakeholder or technical meetings, workshops, seminars, including all travel and accommodations arrangements.
• Lead the compilation of participants list (i.e. CHWs, health facility staff, team supervisors, ward supervisors, state, and LGA supervisors), during MDA and other project events
• Responsible for coordinating the administration and logistics support for the programme office on all field related activities in the state;

Asset and Stock Management – (15%)

• Manage all project-based assets to ensure that they are registered, tracked, maintained and disposed of according to the Malaria Consortium Asset Management Policy
• Maintaining the Property Inventory Register for all office equipment (as per the Malaria Consortium Fixed Asset Policy) in the State
• Purchase and manage stocks, in accordance with the Malaria Consortium Inventory Management Policy
• Manage stationeries and office supplies for effective management and running of the office;

Person specification

Qualifications and experience:

Essential

• Degree or similar qualification in Administration or related field
• At least 2 years’ experience working in an operations related role specifically in administration and logistics
• Previous experience in procurement management, particularly within the donor funding environment
• Proven written and oral skills in English
• Ability to work effectively and sensitively with staff
• A collaborative and flexible style, with a strong service mentality
• Effectively prioritise and perform to tight deadlines

Desirable

• Attentive to detail
• Highly organised
• Flexible and self-motivated
• Excellent written and oral communication skills
• Fire warden experience
• First aid competence
• Facilitation and coordination skills

Work-based skills and competencies:

Essential

• Excellent interpersonal and communication skills
• Good computer skills with proficiency in Microsoft Word, Excel and PowerPoint
• Ability to troubleshoot basic ICT issues

Desirable

• Good analytical skills

Malaria Consortium is recruiting for a Senior M&E Officer  to join our team in Abuja.

Job purpose

The Senior M&E Officer will serve as the main focal person for all Research, MEAL (Monitoring, Evaluation, Accountability and Learning) activity which include data validation, DQA, coordination meetings, capacity building in data quality and supportive supervisory visit to strengthen health management information system in SMC project in the state. S/he will assist and report to the M&E manager regarding the monitoring and evaluation of project activities.

Scope of work

The incumbent will work as part of the project team under the direct supervision and guidance of the M&E Manager and indirectly through the GF-SMC project manager for the attainment of the project goal.

Key accountabilities

Technical contributions 50%

• Plan and implement M&E activities related to GF-SMC in the approved work plan under the guidance of the Project Manager
• Serve as the focal person for all monitoring and evaluation related work for the project within the state.
• Ensure high quality data are available on a regular and timely basis for programmatic decision making
• Manage the information-gathering process for results and performance reports, in addition to other briefings, summaries, papers, presentations, etc. for various audiences as needed. (I suggest ‘manage the data collection and management processes before, during and after each round of mass SMC drug administration, including sentinel site monitoring)
• Coordinate the documentation of GF- SMC activities in form of reports and ensure proper archiving of such for easy access and reference
• Assist program and project manager to develop robust monitoring plans for quantitative and qualitative reporting on project performance indicators.
• Adapt and maintain a high quality database for the project in line with the regional standards.
• Contribute to work plans, sub agreements, budgets, pipelines, technical reports, and deliverables.
• Routinely monitor project performance against targets and prepare periodic reports on M&E activities for GF- SMC Project.
• Participate in project assessments, evaluations and design including development of survey protocols

Program Management (10%)

• Support SMoH staff with coordinating program management activities, by ensuring that the recommended coordination meetings hold at the LGA and state levels.
• Work with the state and LGA Ministry of Health staff to ensure that reports are obtained from all health facilities within the state through appropriate state-specific mechanisms.
• Participate in regular monitoring and supervisory visits to the GF-supported health facilities, and ensure that action plans are developed for identified gaps.
• Support health facilities with ensuring that all items in the action plans are addressed and all outstanding gaps are closed.

Accountability (10%)

• Support programming staff to engage key populations in monitoring and evaluating program’s performance and to incorporate participatory methods into M&E systems in Nigeria.
• Orient program staff and partners on the basic principles and practices of beneficiary accountability in Nigeria.
• Support the development and implementation of feedback and response channels to reflect the preferences of community members and beneficiaries.
• Ensure that beneficiary feedback is adequately documented, addressed, analysed, and utilized by program teams.

Knowledge Management and Learning (20%)

• Ensure that state M&E and program teams regularly review and accordingly adjust M&E plans and tools in the light of changes and needs in the field context based on monitoring data and reflection sessions.
• Support learning-to-action events and reflection sessions to systematically analyse data for programmatic use for the state, and to document and incorporate lessons learned into program design and implementation.
• Conduct regular data review and analysis for feedback to states for program improvement, and for updates to national level (MC and government).
• Support program staff in key activities including development of a learning agenda, organizing regular learning events, supporting operations research, and reflecting, documentation, and communication of learning initiatives.
• Support knowledge management systems and practices to gather, document and share best practices with project team, MC country office, government and technical partners. Collaborate with M&E and program staff to develop learning briefs, project bulletins and other materials for dissemination.
• Promote adoption of the best practices in knowledge management by other project staff and government partners.

Representation (10%):

• Liaise with technical counterparts in the State Ministry of Health, and other local stakeholders engaged in malaria activities in Nigeria.
• Participate in events/ meetings related to Monitoring, Evaluation and research, including quarterly Principal Recipient and Sub-recipients quarterly review meetings.
• Actively participate in the M&E Community of Practice and government M&E staff.

Qualifications and experience:

Essential:  

• Degree in statistics, demography, mathematics or any other relevant quantitative relevant discipline
• Minimum of 5-years’ experience
• Demonstrable contextual knowledge of local issues, community priorities, social and cultural constraints and realities related to community assessment, project design, evaluation and implementation
• Cognate experience in monitoring and evaluation of community-based interventions is highly desirable
• Experience in managing HMIS and CLMS as well as familiarity with Nigerian public sector health systems will be added advantages.
• Experience in survey design and implementation, development of data bases and analysis and write up of survey results
• Demonstrated skills in data management and quantitative data analysis

Desirable: 

Fluency in written and spoken English

Work-based skills and competencies:  

Essential:   

• A solid understanding of health systems strengthening
• Proficiency in database management especially DHIS; Excel, Word, PowerPoint and demonstrable experience with statistical software packages (Stata, SPSS, Epi Info)
• Strong analytical skills and experience interpreting a strategic vision into an operational model
• Proven writing, communication and presentation skills in English
• A collaborative and flexible style, with a strong service mentality
• Facilitation and coordination skills
• The ideal candidate must be attentive to detail, highly organised, flexible and self-motivated with excellent communication skills in written and oral communication
• He/she must clearly display the ability to effectively prioritise and perform tasks to meet tight deadlines

Desirable: 

Skills in qualitative research.

Job purpose

The LGA Field Assistant supports the implementation of SMC activities at LGA, health facilities and household level. He/she is responsible for planning, implementation, reporting and coordination with local government representatives and community level stakeholders.

Scope of work

The role of LGA Field Assistant assist the quality implementation of delivery of SMC services at the community level by HFW/supervisors and CHWs through the timely delivery of SMC commodities and supplies and documentation of program activities. He/she interacts with the LGA management team, keeps them updated on the program progress and ensures high-quality SMC implementation.

Key working relationships

The LGA Field Assistant takes instructions from the State Technical Officer (STO) on the implementation of SMC activities. S/he gives feedback to the STO in form of basic documentations and to the M&E Officer in form of data entry for administrative coverage and supply chain management. S/he will also support the Finance Officer in getting account details of distribution personnel for payment.

Key accountabilities 

Programme Implementation, treatment tracking and management (70%) 

• Support implementation of SMC activities at health LGA level, including timely implementation of route plan, planning meetings, commodity distributions and monitoring to avoid any stock out, Community mobilization activities, supervision, monitoring and reporting.
• Ensure accountability of received commodities and supplies through tracking consumption levels and review of reconciliation reports
• Provide administrative support to training events field partners (Supervisors, HFW, CHWs, and community mobilisers).
• Track program targets and timely implement the planned activities to ensure program meets targets and review reports from LGAs and HFW for accuracy and completeness prior to submission.
• Ensure implementation of activities are in line with the laid down protocols, by continuously monitoring and escalating issues detected to the STO for mitigation
• Maintain a good relationship and work jointly with – Public Health Officers and other partners to undertake home visits, meetings and to ensure health LGA’s ownership.

Reporting & data quality control (10%)

• Review distributors’ tally sheet, making corrections where necessary and entering the data on relevant data capturing platform
• Assist ME Officer on the data quality queries and ensure identified issues are rectified in time.
• Ensure submission of other reports to keep the STOL and State Project Manager abreast with the project implementation at LGA level.

Coordination and representation (10%)

• Ensure planning and coordination meetings are conducted as planned at LGA and community levels.
• Attend data validation meetings at LGA level and as directed by STO

Administrative and other duties (10%)

• Ensure the development of individual and team action plans to ensure role complementarities in achieving the set treatment target.
• Participate in the follow-up of supplies consumption.
• Provide information for overall planning of stock levels, making sure that they are sufficient for the operations at SMC sites
• Ensure that all HF release physical inventory of all SMC commodities supplied at the end of each cycle.
• Any other duties as required by the line manager

Qualifications and Experience

Essential:

• Clinical Officer, nurse, science, social science or Public Health qualification at minimum of diploma level
• At least two years field experience in related field
• Fluency in English, Hausa and/or other local languages is required
• Experience working in drug/commodity supply management, M&E and logistics
• Ability to communicate effectively with a variety of audiences including LGA staff, HFW and community leaders
• Experience of conducting quality supportive supervision and data use

 Desirable:

• A broad range of experience including logistics, training and capacity building ability
• Experience of supporting teams
• Experience working at LGA level

Work-based skills:           

Essential: 

• Good planning and organisational skills
• Basic computer skills particularly Microsoft Office
• Flexible, ability to work both as an individual and as a team member and under stress in what can be a harsh environment
• Nigerian citizen (legal requirement)

Desirable: 

• Ability to speak and understand English

Job purpose

The Finance Assistant will provide finance functions including clerical work and accounting services of maintaining proper financial records of all transactions in accordance with MC financial procedures to the respective field offices in the zone.

Scope of work

The Finance Assistant will be responsible for timely filing of field/country office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.

The Finance Assistant will deal with all payments documentation as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution within he/her capacity.

Key accountabilities

Finance work (50%)

• Review all transactions and ensure completeness of documentation and approvals.
• Review attendance using the approved Database and prepare payment schedules for participants of SMC personnel to ensure names in attendance sheet tally with Database and Schedules.
• Prepare payment vouchers, ensure correctness of cost classification and coding
• Receive payment advise and attached to relevant documents to file
• Preparing Payment schedule of all meetings, workshop and training participants and consultants
• Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
• Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.
• Work with Finance Officer to ensure PV is raised with all supporting documents for every payment made and filed.
• Advising the Finance Officer on the arising financial matters and sharing areas of concern with suggested solutions.
• Maintain an excel journal template for recording of all payments completed and share with Finance Officer weekly for posting.

Suppliers Invoice (15%)

• Track and receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
• Prepare all invoice payments and obtain approval from the authorised personnel

Operations related work (30%)

• In charge of archiving, scanning and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
• Ensure Finance Documents (PVs) are filled as per Malaria Consortium Finance Manual filing requirement.
• In-charge of collating timesheets of all field office staff.
• Keep tracker for all payment documents to ensure they are sent/ received to/in Abuja.

Perform other duties as require by Finance Officer, Accountant and Finance Manager. This will include but not limited to (5%).

• Support audit by making documents available.
• Support in Asset spot check and physical verification.

Person specification

Qualifications and experience:

Essential

• OND/HND or Bachelors in Accounting
• Minimum of 2 year experience in a finance team, with at least one year in an Accounts Officer position

Desirable

• Experience in working in INGO an added advantage
• Good working knowledge of Microsoft Excel and other software skills

Work-based skills and competencies:

Essential

• Excellent interpersonal and communication skills
• Knowledge of NGO donors and their financial reporting requirements
• Excellent computer skills with high proficiency in Microsoft excel
• Good analytical and reporting skills
• Strong ability to be able to manage and prioritise multiple tasks
• Willingness to learn at all times
• A self-starter

Desirable

• Working knowledge of accounting software is an added advantage

Malaria Consortium is recruiting for a LGA Field Assistant to join our team in Niger State.

Job purpose

The LGA Field Assistant supports the implementation of SMC activities at LGA, health facilities and household level. He/she is responsible for planning, implementation, reporting and coordination with local government representatives and community level stakeholders.

Scope of work

The role of LGA Field Assistant assist the quality implementation of delivery of SMC services at the community level by HFW/supervisors and CHWs through the timely delivery of SMC commodities and supplies and documentation of program activities. He/she interacts with the LGA management team, keeps them updated on the program progress and ensures high-quality SMC implementation.

Key working relationships

The LGA Field Assistant takes instructions from the State Technical Officer (STO) on the implementation of SMC activities. S/he gives feedback to the STO in form of basic documentations and to the M&E Officer in form of data entry for administrative coverage and supply chain management. S/he will also support the Finance Officer in getting account details of distribution personnel for payment.

Key accountabilities 

Programme Implementation, treatment tracking and management (70%) 

• Support implementation of SMC activities at health LGA level, including timely implementation of route plan, planning meetings, commodity distributions and monitoring to avoid any stock out, Community mobilization activities, supervision, monitoring and reporting.
• Ensure accountability of received commodities and supplies through tracking consumption levels and review of reconciliation reports
• Provide administrative support to training events field partners (Supervisors, HFW, CHWs, and community mobilisers).
• Track program targets and timely implement the planned activities to ensure program meets targets and review reports from LGAs and HFW for accuracy and completeness prior to submission.
• Ensure implementation of activities are in line with the laid down protocols, by continuously monitoring and escalating issues detected to the STO for mitigation
• Maintain a good relationship and work jointly with – Public Health Officers and other partners to undertake home visits, meetings and to ensure health LGA’s ownership.

Reporting & data quality control (10%)

• Review distributors’ tally sheet, making corrections where necessary and entering the data on relevant data capturing platform
• Assist ME Officer on the data quality queries and ensure identified issues are rectified in time.
• Ensure submission of other reports to keep the STOL and State Project Manager abreast with the project implementation at LGA level.

Coordination and representation (10%)

• Ensure planning and coordination meetings are conducted as planned at LGA and community levels.
• Attend data validation meetings at LGA level and as directed by STO

Administrative and other duties (10%)

• Ensure the development of individual and team action plans to ensure role complementarities in achieving the set treatment target.
• Participate in the follow-up of supplies consumption.
• Provide information for overall planning of stock levels, making sure that they are sufficient for the operations at SMC sites
• Ensure that all HF release physical inventory of all SMC commodities supplied at the end of each cycle.
• Any other duties as required by the line manager

Qualifications and Experience

Essential:

• Clinical Officer, nurse, science, social science or Public Health qualification at minimum of diploma level
• At least two years field experience in related field
• Fluency in English, Hausa and/or other local languages is required
• Experience working in drug/commodity supply management, M&E and logistics
• Ability to communicate effectively with a variety of audiences including LGA staff, HFW and community leaders
• Experience of conducting quality supportive supervision and data use

 Desirable:

• A broad range of experience including logistics, training and capacity building ability
• Experience of supporting teams
• Experience working at LGA level

Work-based skills:           

Essential: 

• Good planning and organisational skills
• Basic computer skills particularly Microsoft Office
• Flexible, ability to work both as an individual and as a team member and under stress in what can be a harsh environment
• Nigerian citizen (legal requirement)

Desirable: 

• Ability to speak and understand English

Malaria Consortium is recruiting for a HR Operations Officer to join our team in Abuja.

Job Purpose
The HR Operations Officer will provide administrative support to the Consultancy Management Unit of the organization. This will include supporting the SHRO consultancy management to ensuring compliance to processes and policies for administration of consultancy management in Malaria Consortium, Nigeria.

Key accountabilities
HR Operations Support 

• Interface with the Operations department on NAV system and other related matters as it relates to consultancy management.
• Liaise with other departments within the organization and disseminate information on behalf of the HR team to consultants.
• Administer all consultancy procurements through the procurement system (NAV).
• Provide administrative support for consultancy performance, conflicts, or other issues when requested by the Country HR Manager, ensuring discretion, confidentiality, and impartiality to consultants.
• Maintain a comprehensive system for storing and organizing consultant information, including sensitive and confidential data.
• Provide administrative support to the HR team in relation to recruitment and contracting of consultants and national staff.
• Cover for absences in the HR department and undertake any other duty commensurate with the post as requested by the Country HR Manager and consultancy management SHRO.

HR Consultancy Support  

• Liaise with technical managers to produce budgets (on NAV system) and contractual processes for National and state offices consultancy requests based on approved Project TA budgets.
• Support in collecting relevant document required for payment of consultants at the end of the assignment and processing consultants’ payments.
• Act as liaison between Finance and project team on consultancy payments.
• Support SHRO consultancy management in consultants engagement processes, including advertising, receiving applications, shortlisting, and selection.
• Arrange interviews where applicable.
• File documents as directed and required and ensure that all consultant documents and files are complete and up to date.
• Liaise with State Admin. Officers to collate and update state consultancy tracker between the 1st and 5th of every month and all required documentation.
• Provide support to the HR team as required.

Qualification/Requirements:

Essential

• Bachelor’s degree in human resources, Business Administration, or a related field.
• 2-5 years of experience in HR or consultancy management.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Strong attention to detail.
• Proficiency in Microsoft Office and HRIS systems.

Desirable

• Attentive to detail
• Highly organised
• Flexible and self-motivated
• Excellent written and oral communication skills
• Fire warden experience
• First aid competence
• Facilitation and coordination skills

Work-based skills and competencies:

Essential

• Excellent interpersonal and communication skills
• Good computer skills with proficiency in Microsoft Word, Excel and PowerPoint
• Ability to troubleshoot basic ICT issues

Desirable

• Good analytical skills

Malaria Consortium is recruiting for a State Project Manager   to join our team in Niger State.

Job purpose

To work with the country office team and GF Senior Project Manager to effectively manage project activities and resources, provide leadership and stewardship to the project team and maintain collaborative links with the project’s key stakeholders at national and sub-national level.

Key accountabilities

1. Project management (60%)
   • Work with the programme team and other relevant personnel in the country office to lead activities for smooth project start up and planning in line with the GF Malaria Project Implementation Plan
   • Work with the relevant personnel to prepare all necessary project start up and planning tools on time
   • To build and performance manage an effective and technically unsurpassed GF project team in the states with their zone
   • Work directly with the SnrPM and be responsible for coordinating overall project implementation in the state and see that activities are carried out on time and within budget
   • Liaise regularly with the SPM to provide timely and comprehensive updates and reports as required
   • Liaise with other PRs, SRs and partners relevant for successful GF malaria implementation in the state
   • Work with the project team to develop and implement annual work plans
   • Work closely with the SnrPM to prepare the programme monitoring and evaluation plan in conjunction with the Project M&E Manager. Work with the project team to implement it
   • Work with the country finance team and project finance associate to prepare and track progress of project and activity budgets
   • Be responsible for state project budget management and reporting

• Be responsible for preparing project Progress Update and Disbursement Request (PUDR) which is submitted to the Principal Recipient (PR) quarterly, including narrative reports on a timely basis
• Work with the project Finance Manager and SnrPM to prepare quarterly financial reports
• Work with the relevant country personnel and the SnrPM to prepare an exit strategy and to implement it, to see to the smooth end of the programme
• Coordinate with other donors and implementers to ensure complementarity of implementation of the GF malaria project in project states by leveraging resources and harmonizing efforts where possible
• Work with the Country Communication Manager, the Country Technical Coordinator, SnrPM, programme PRs and SR for social mobilization to see that a programme communications strategy is developed and implemented
• Coordinate the documentation of GF supported activities in form of activity-specific reports and ensure proper archiving of such for easy access and reference
• Contribute to quarterly preparations for PR-SR coordination meetings in form of progress updates and power point presentations
• Be responsible for quarterly lessons identification and learning documentation and dissemination
• Be responsible for building functional partner relationships among the project’s stakeholders
• Oversee project partners inputs and subcontractors’ activities to deliver harmonized, aligned and effective outputs
• Manage risks to Malaria Consortium including financial, reputation and security in a challenging environment
• Work with the project M&E Officer and Country M&E Specialist to ensure that high quality project data is collected, analysed and disseminated to relevant stakeholders at all levels and reported to PI

 Technical contributions (10%)

• Work with the project teams, SnrPM and the Country Technical Coordinator to determine technical support needs to implement the project effectively and with high quality. Liaise with the Country Technical Coordinator to obtain regional or global technical support
• Contribute to the development and production of dissemination documents to allow wider sharing of Malaria Consortium’s experiences, lessons and successes

 Technical performance management and quality assurance (20%)

• Take the lead in monitoring and evaluating project performance
• Keep abreast with evidence and best practices that are related to the project

Representation (10%)

• Work with the Country Director, Country Technical Coordinator and SnrPM to participate in national level meetings and workshops to represent Malaria Consortium at programmatic and coordination events
• Liaise regularly with CRS’s focal persons on respective project activities and the GF PMU through the SnrPM keeping the relevant Country Team in loop of communication
• Work with the Country Director, Programme Director, Country Technical Coordinator and SnrPM to keep key national stakeholders abreast with the project
• To exert influence and to advocate for Malaria Consortium’s key technical positions and promote best practice in malaria and iCCM interventions

Person specification

Qualifications and experience:

• Postgraduate or Master’s degree in Public Health, Health Policy, Epidemiology or another relevant specialty is a minimum requirement
• Extensive experience of working at national or state level in developing countries on a donor-funded project
• Excellent project planning, management and monitoring & evaluation skills
• Experience managing project budgets
• Proven leadership skills and team leading
• Experience in advocacy and policy influencing
• Excellent written and spoken English

Desirable

• Experience in malaria programme implementation
• Experience in leading a project at state level
• Advance knowledge of Microsoft office

Work-based skills and competencies:

Essential

• Proof of strong interpersonal and negotiating skills
• Excellent report writing and presentation skills are also needed
• Understanding of public health issues in West and Central Africa

Job purpose

The Senior Human Resources Officer will provide administrative support to the HR Manager in relation to recruitment contracting of national staff to ensure the timely delivery on programmes within the organization. This will include ensuring consistency of our approach to processes and policies and maintaining high quality standards across all of Malaria Consortium, Nigeria.

Key accountabilities

Recruitment (60%)

• Support managers to draft quality job descriptions which are consistent with similar and interacting roles;
• Advise and guide managers on procedures to approve new vacancies in Cascade;
• Advertise approved vacancies on MC’s website and other recruitment websites, social media and other sector specific recruitment resources such as with specialist agencies;
• Review and long list applicants based on the minimal requirement specified by the Job Description and circulate long lists to recruiting managers;
• Adhere to the recruitment policy at every stage of the process;
• Provide support recruiting managers in drafting selection tests and interview grids;
• Arrange tests and interviews, ensuring all relevant parties (candidates and panel members) are aware of the recruitment process at all stages;
• Keep interviewed candidates informed of their applications status and ensure provision of feedback to unsuccessful candidates;
• Maintain recruitment data including Job Descriptions, interview grids and tests on the SharePoint in line with GDPR and recruitment policy;
• Together with the HR Manager, ensure Cascade recruitment module is maintained and all candidates receive timely communication.
• Update the recruitment tracker on a monthly basis and send it to the HR Manager and West and Central Africa Programmes Director respectively;
• Request and follow the receipts of references and send to the recruiting manager for approval;
• Collect and process documentation (personnel forms, academic certificates, reference forms, etc) for all new starters and undertake background checks;

Compliance (10%)

• Provide oversight support to the state offices to ensure compliance of HR policies in relation to recruitment and other contractual processes;
• Periodically provide on-field support to staff to ensure consistency of all applications of the Human Resources policies as well as other policies across its operating states;

HR Administration On-boarding, and Exit (20%)

• Draft contractual documents, including offer letters, employment contracts, and contract amendments for staff;
• Maintain up to date electronic personnel records for national Nigeria employees on SharePoint and Cascade, ensuring all changes is staff employment are documented; Coordinate induction for all new starters, and provide HR briefings as required;
• Assist in collecting information required for HR policies and other HR related projects;
• Collate Staff Objectives and completed probation reviews & appraisals, saving information in electronic personnel files;
• Support with administration and training relating to Learning & Development activities and recruitment
• Coordinate the exit process and procedures for all staff leaving the organisation;

Other duties (10%)

• Provide support to the wider HR Team in the management of consultants, including procurement, interviewing and contracting;
• Provide support to the HR Manager in responding to Employment Relations cases, including undertaking investigations;
• Support the wider HR team in providing training to staff on HR policies, procedures and issues.
• Any other reasonable duties as may be designated to the role from time to time.

Person specification

Qualifications and experience:        

Essential:     

• Certificate in Human Resource Management, Business Administration or a related discipline.
• Minimum of 3-years’ experience in a related role
• Prior experience in a similar level role
• Experience in human resources or administration
• Experience in record keeping/management.
• Knowledge of Nigeria employment law.

Desirable

• INGO experience will be an added advantage.

Work-based skills:           

Essential:

• Commitment to maintain confidentiality of HR information
• Able to work on own initiative with limited supervision
• Excellent in English with good written and verbal communication skills
• Excellent attention to detail.
• Excellent interpersonal skills
• Very good in computer skills with high proficiency in Microsoft package
• Able to manage and priorities multiple tasks
• Resourceful – able to ‘think outside the box’

Desirable:

• Flexible work style
• Willingness to learn new skills
• Knowledge of databases

Deadline: Not specified