• The State Programme Assistant will provide administrative, logistical and project support for CeNHRI’s activities in the assigned state. The postholder will help organise facility visits and meetings, maintain project records and trackers, follow up on routine actions, and ensure that information from state activities is documented and accessible.
• The Assistant will work under the direction of the State Programme and Data Coordinator and support timely communication between CeNHRI staff, participating facilities and other stakeholders.

Scope of the Role

• The role covers meeting and visit arrangements, document management, activity tracking, routine correspondence, administrative follow-up and support for programme reporting. The Assistant may help organise data submissions and check that required fields and documents have been received.

Authority

The State Programme Assistant is authorised to:

• Arrange meetings, visits and other approved activities as directed by the coordinator.
• Request routine scheduling information, attendance lists and agreed documentation from facility focal persons.
• Follow up on actions assigned by the coordinator and update administrative trackers.
• Prepare draft meeting notes, visit records and routine correspondence for review.
• Flag missing documents, overdue actions and scheduling problems to the coordinator.

Key Responsibilities

Activity and Logistics Support

• Assist the Coordinator in maintaining calendars and schedules for facility visits, training, meetings and other state activities.
• Confirm dates, venues, participants and practical requirements with relevant focal persons.
• Prepare meeting materials, attendance sheets, visit packs and other approved documents.
• Support travel and logistics arrangements in line with CeNHRI’s procedures.
• Keep an organised record of completed activities and supporting documentation.

Expected outputs: Updated activity calendar, confirmed logistics, attendance records and complete activity files.

Documentation and Records Management

• Take accurate notes during meetings and facility visits and prepare draft minutes or visit records for review.
• Maintain organised electronic and physical files for state activities, correspondence, approvals and deliverables.
• Apply agreed file naming, version control and document storage procedures.
• Record decisions, assigned actions, responsible persons and deadlines in the relevant trackers.
• Check that required documents are complete and filed after each activity.

Expected outputs: Draft minutes, updated action trackers and complete, accessible state project records.

Routine Follow-Up and Communication

• Follow up with facility and partner focal persons on meeting confirmations, outstanding documents and routine actions assigned by the coordinator.
• Draft routine emails, letters and updates for the coordinator’s review.
• Maintain contact lists and circulate approved meeting information and documents.
• Alert the Coordinator to overdue actions, unanswered requests and issues that may delay planned activities.
• Provide administrative support for state coordination and review meetings.

Expected outputs: Current contact lists, follow-up logs, draft correspondence and timely updates on outstanding actions.

Data and Reporting Support

• Track receipt of expected facility reports and supporting documents against agreed submission dates.
• Organise received reports in the approved filing system and flag missing submissions or incomplete documentation.
• Assist with data entry or compilation in approved tools when assigned, following instructions from the Coordinator and MEL team.
• Check entries against submitted forms for transcription errors and refer discrepancies to the coordinator.
• Help prepare tables, charts, presentation materials and report annexes using data reviewed by the coordinator.
• Handle programme data confidentially and follow approved procedures for access, storage and sharing.

Expected outputs: Updated submission tracker, organised facility reports, accurately entered data where assigned, and draft reporting materials.

Reporting and Working Relationships

• The State Programme Assistant will report to the State Programme and Data Coordinator, who will assign tasks, review outputs and set priorities. The Assistant will liaise with facility and stakeholder focal persons on routine administrative matters as directed by the coordinator.
• The Assistant may interact with the PMO state representative to arrange meetings or share approved documents.

Qualifications and Requirements

Education

• A bachelor’s degree in public health, health administration, social sciences, business administration, project management or a related field.

Experience

• At least 2 years of experience in programme administration, project assistance, health programme support or a similar role.
• Experience organising meetings, maintaining project records and following up on activities across multiple stakeholders.
• Experience working with health facilities or public health programmes is an advantage.
• Experience handling routine programme data or digital reporting tools is an advantage.

Skills and Competencies

• Strong organisation, attention to detail and ability to follow through on assigned tasks.
• Good note-taking, document management and professional writing skills.
• Proficiency in Word, Excel, PowerPoint, email and shared digital filing systems.
• Ability to maintain accurate trackers and identify missing or overdue items.
• Professional communication and discretion when working with facility staff and sensitive information.
• Ability to manage competing deadlines and seek guidance when priorities are unclear.
• Fluency in English. Ability to communicate in a language commonly used in the assigned state is an advantage.

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Purpose of the Role

• The State Programme and Data Coordinator will oversee CeNHRI’s assigned activities in participating health facilities within the state. The postholder will plan and follow up on facility activities, maintain working relationships with facility teams, identify implementation gaps and ensure that agreed actions are completed.
• The coordinator will also serve as CeNHRI’s state focal person for program data. The postholder will follow up on facility reporting, collate and verify data, analyse performance and present findings that help facility teams and programme leaders identify where support is needed.
• The role will work closely with the PMO. While the PMO will coordinate the integrated state workplan and activities across implementing partners; the CeNHRI Coordinator will be accountable for delivering and reporting on CeNHRI’s assigned work within that plan.

Scope of the Role

• The role combines state programme coordination, facility support, stakeholder engagement, routine monitoring, data management, analysis, reporting and data use. Its focus is the delivery and monitoring of activities that strengthen maternal and newborn care in participating health facilities.

Authority

The State Coordinator is authorised to:

• Prepare facility-level schedules and action plans for CeNHRI’s approved activities.
• Liaise with facility leadership and designated focal persons on CeNHRI implementation and reporting requirements.
• Request agreed activity updates and programme data from participating facilities.
• Conduct routine monitoring visits and data quality checks under approved procedures.
• Follow up on outstanding facility actions and routine reporting issues.
• Assign and review tasks delegated to the state assistant.
• Recommend practical adjustments to CeNHRI’s facility activities and escalate changes requiring approval.

Key Responsibilities

Facility Implementation and Follow-Up

Responsibilities

• Translate CeNHRI’s approved activities into practical facility schedules and action plans.
• Confirm facility readiness for planned activities, including staff availability, space, equipment, supplies and relevant documentation.
• Follow up with facility teams on training, simulation, mentorship, supportive visits and other activities assigned to CeNHRI.
• Coordinate the practical arrangements for CeNHRI-led facility visits with technical teams and facility focal persons.
• Document implementation progress, gaps, decisions and actions at each participating facility.
• Identify issues that require technical, operational or management support and refer them to the appropriate person.
• Share CeNHRI activity schedules and progress updates with the PMO state representative so they can be reflected in the integrated state workplan.

Expected outputs: Facility activity schedules, readiness updates, visit reports and current facility action trackers.

Facility and State Stakeholder Engagement

Responsibilities

• Maintain regular working relationships with participating facility leaders, clinical teams and data focal persons.
• Support CeNHRI’s engagement with relevant state health authorities, in coordination with CeNHRI leadership and the PMO state representative.
• Communicate agreed activity requirements and follow-up actions clearly to facility teams.
• Participate in state coordination and review meetings, providing updates on CeNHRI’s work and issues requiring joint action.
• Document commitments made by facility and state stakeholders and follow up on those relating to CeNHRI’s activities.

Expected outputs: Stakeholder meeting inputs, engagement records and updated action logs.

Routine Monitoring and Data Quality

Responsibilities

• Implement CeNHRI’s assigned monitoring activities in line with the approved programme monitoring framework and guidance from the MEL team.
• Orient facility focal persons on agreed indicators, definitions, reporting tools and submission timelines.
• Follow up with facilities to obtain timely and complete reports on agreed activities, service delivery and maternal and newborn health indicators.
• Collate facility submissions into approved state reporting tools or databases.
• Check data for missing values, inconsistencies, unusual changes and discrepancies with source records.
• Conduct routine data verification during facility visits and follow up with facilities to resolve identified issues.
• Maintain secure, organised data records in line with approved data governance procedures.

Expected outputs: Updated state dataset, facility reporting tracker, data quality log and verified routine reports.

Analysis, Reporting and Data Use

Responsibilities

• Analyse facility and state data to identify performance trends, variation between facilities, reporting gaps and areas requiring follow-up.
• Interpret data alongside observations from facility visits and discussions with clinical teams.
• Prepare concise performance summaries, charts and presentations for CeNHRI, facility and programme reviews.
• Discuss findings with facility teams and CeNHRI technical leads to identify practical improvement actions.
• Track agreed actions and review subsequent data to assess progress.
• Submit timely implementation updates and verified data summaries to CeNHRI’s programme and MEL teams.
• Provide the PMO state representative with CeNHRI progress updates, data summaries and issues requiring coordination across partners.
• Contribute state-level information to routine programme reports.

Expected outputs: State performance summaries, data visualisations, reporting inputs and documented improvement actions.

Supervision and Issue Escalation

Responsibilities

• Provide day-to-day direction to the assigned state assistant and review delegated work.
• Maintain implementation risks log, data issues and actions requiring follow-up.
• Refer clinical questions to CeNHRI’s technical leads and indicator or data quality questions to the MEL team.
• Escalate issues affecting CeNHRI’s delivery to the designated CeNHRI Programme Lead.
• Alert the PMO state representative to issues that affect the integrated workplan, other partners or programme-wide timelines.
• Document implementation lessons and share them during planning and review meetings.

Expected outputs: Assistant workplans and reviewed outputs, issue and risk log, and state learning updates.

Reporting Lines

The State Coordinator will report to the Programme Manager and in some cases to the Implementation Research and Learning Lead and work closely with the PMO, technical leads, participating facilities and relevant government stakeholders.

Qualifications & Requirements

Education

• A bachelor’s degree or equivalent professional qualification in public health, nursing, midwifery, medicine, health information management, epidemiology or another relevant health field.
• Additional training in monitoring and evaluation, data analysis, project coordination or maternal and newborn health is an advantage.
• Master’s degree is an advantage.

Experience

• At least 4 years of relevant experience supporting health programme implementation across multiple facilities or sites.
• Experience in maternal, newborn and child health programme delivery at facility or state level.
• Practical experience collecting, managing, checking and analysing routine health programme or facility data.
• Experience working with facility managers, clinical teams and government health structures.

Skills and Competencies

• Strong organisation, follow-through and ability to manage activities across several facilities.
• Proficiency in Excel, including data cleaning, summaries and charts.
• Ability to verify reported figures against source records and resolve data quality issues.
• Familiarity with routine health information systems and digital data collection tools.
• Ability to interpret data and identify practical actions for facility teams.
• Strong communication, stakeholder engagement and report writing skills.
• Sound judgment about when to resolve an issue directly and when to escalate it.
• Fluency in English. Ability to communicate in a language commonly used in the assigned state is an advantage.

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Purpose of the Role

• The Monitoring, Evaluation and Learning (MEL) Manager will lead CeNHRI’s systems for measuring programme performance, assuring data quality and using evidence to improve maternal and newborn health activities. The postholder will develop practical monitoring approaches across CeNHRI’s projects, ensure that programme data are reliable and timely, and help teams understand what the data show and what action is needed.
• The MEL Manager will provide technical guidance to staff responsible for data at state and facility level. The role will work closely with CeNHRI’s programme and research teams and with the Programme Management Office (PMO) on shared reporting requirements, while retaining responsibility for CeNHRI’s MEL standards and outputs.

Scope of the Role

The role covers MEL planning, indicator development, routine monitoring, data systems, data quality assurance, analysis, performance reporting, learning and evaluation coordination. The MEL Manager will support CeNHRI’s institutional reporting as well as the monitoring requirements of individual projects.

The MEL Manager will coordinate CeNHRI’s contributions to external evaluations where relevant. The postholder will not replace independent evaluators or assume responsibility for research studies led by the Programme Manager.

Authority

The MEL Manager is authorised to:

• Develop proposed MEL plans, indicators, tools and reporting procedures for approval.
• Set technical instructions for CeNHRI staff collecting, managing and reporting programme data.
• Review state and facility submissions and request clarification or correction where needed.
• Plan and conduct routine data quality assessments.
• Convene performance review and learning sessions.
• Recommend changes to monitoring processes and programme actions based on findings.
• Escalate material data quality, privacy or performance concerns to the Executive Director.

Key Responsibilities

MEL Planning and Systems

• Develop and maintain MEL plans for CeNHRI’s programmes and projects, aligned with organisational priorities and approved reporting commitments.
• Define indicators, data sources, collection methods, reporting frequency and responsibilities in consultation with programme and technical teams.
• Develop indicator reference sheets, reporting templates, databases and dashboards that are practical for facility and state teams to use.
• Establish processes for consolidating data across facilities, states, projects and chapters while preserving the ability to examine differences between sites.
• Review MEL systems periodically and improve tools and processes as programmes develop.

Expected outputs: MEL plans, indicator reference sheets, data collection and reporting tools, and maintained databases or dashboards.

Routine Monitoring and Data Quality

• Oversee timely collection and submission of CeNHRI’s routine programme data.
• Provide technical guidance to State Implementation and Data Coordinators on indicator definitions, data collection, verification and reporting.
• Review incoming data for completeness, consistency and plausibility, and ensure that queries are resolved with source facilities.
• Develop and implement a risk-based schedule of data quality checks and facility verification visits.
• Document data quality findings, corrective actions and recurring reporting problems.
• Promote secure handling, appropriate access and responsible use of programme data in accordance with approved procedures.

Expected outputs: Reporting status updates, verified datasets, data quality assessment records and corrective action logs.

Analysis and Performance Reporting

• Analyse routine data to assess progress against agreed indicators and identify trends, differences between facilities and emerging performance concerns.
• Prepare clear dashboards, performance summaries and analytical inputs for CeNHRI leadership, programme teams, state stakeholders and funders.
• Interpret results with clinical and programme colleagues, taking account of data quality and differences in facility context.
• Coordinate the MEL components of CeNHRI’s routine reports.
• Provide the PMO with agreed, quality-checked data and analysis for integrated programme reporting.

Expected outputs: Dashboards, periodic performance summaries, analytical briefs and MEL inputs to programme reports.

Learning and Programme Improvement

• Work with programme and technical teams to identify priority questions that routine monitoring data can answer.
• Facilitate regular performance reviews with state and facility teams.
• Help teams identify practical actions in response to findings and track whether those actions are completed.
• Document lessons, adaptations and changes in performance over time.
• Work with the Programme Manager to identify questions that require a formal study rather than routine monitoring.

Expected output: Review meeting materials, documented recommendations, action trackers and learning summaries.

Evaluation and Partner Coordination

• Contribute to evaluation plans, terms of reference and data requirements for CeNHRI projects.
• Coordinate CeNHRI’s data and operational inputs to evaluations led by external or independent partners.
• Support evaluators’ access to approved programme documentation and data through the appropriate governance processes.
• Review evaluation findings with CeNHRI teams and support follow-up on agreed recommendations.
• Maintain clear distinctions between routine performance monitoring, CeNHRI-led research and independent evaluation activities.

Expected outputs: Evaluation input, coordinated data requests, management responses and recommendation trackers.

Capacity Strengthening

• Train and mentor state coordinators, assistants and relevant facility focal persons on reporting tools, indicator definitions and data quality procedures.
• Provide constructive feedback on data submissions and analytical outputs.
• Develop simple guidance materials and job aids for routine data tasks.
• Strengthening staff confidence in interpreting and using data during planning and review meetings.

Expected outputs: Training materials, orientation sessions, job aids and documented technical support.
Reporting and Working Relationships

The MEL Manager will report to the Executive Director and work closely with CeNHRI’s programs and technical leads, Programs Manager and State Implementation and Data Coordinators.

The MEL Manager will work with the PMO to agree reporting schedules, data flows and the format of CeNHRI’s contributions to integrated programme reports. The PMO will coordinate programme-wide reporting across partners; the MEL Manager will be accountable for the quality and interpretation of CeNHRI’s data.
Qualifications and Requirements

Education

• A master’s degree in public health, epidemiology, biostatistics, health informatics, monitoring and evaluation or a related field.
• Additional training in data management, evaluation or maternal and newborn health is an advantage.

Experience

• At least six years of relevant experience in MEL or health programme data management, including responsibility for designing and managing MEL systems.
• Demonstrated experience working with routine health facility data, developing indicators and conducting data quality assessments.
• Experience analysing and presenting data for programme management and decision-making.
• Experience coordinating reporting across multiple facilities, teams or implementation sites.
• Experience in maternal, newborn and child health programmes or research.
• Experience working with government health information systems, healthcare facilities and development partners is an advantage.
• Experience supporting evaluations or working alongside independent evaluation teams is an advantage.

Skills and Competencies

• Strong understanding of indicator design, routine monitoring, data quality and evaluation methods.
• Advanced Excel skills and proficiency in at least one statistical or data analysis tool.
• Ability to develop clear dashboards, visualisations and concise analytical reports.
• Familiarity with digital data collection platforms and routine health information systems.
• Strong ability to interpret findings cautiously and explain their practical implications.
• Excellent organization, technical writing, facilitation and mentoring skills.
• Sound judgment concerning data confidentiality, quality limitations and appropriate use of findings.

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Purpose of the Role

• The Implementation Research and Learning Lead will oversee the design, execution and continuous learning of CeNHRI’s implementation research, bridging the gap between field implementation and real-world clinical practice. This role will ensure that the Centre generates rigorous, context-specific evidence on how newborn health interventions, including simulation-based training and quality improvement approaches, are adopted, delivered and sustained within routine health systems, and that this evidence is fed back to improving practice and inform policy.
• The Implementation Research and Learning Lead will work collaboratively with the Programme Management Office (PMO), Programme Manager, research teams, the MEL team, and the Finance and Grant Manager within a wider portfolio to ensure that research and thought leadership outputs are prioritized into programme implementation and learning, and that findings translate into practical adjustments, publications and knowledge products.

The role requires strong research design, analytical, scientific writing and leadership skills, with the ability to lead research activities across multiple sites and partners while supporting the use of findings.

Scope of the Role

The role covers leading CeNHRI’s research from initatiation to close-out. This includes implementation research design, research execution, continuous learning and feedback practice, evidence synthesis and knowledge translation, research capacity strengthening, assuring quality, ethical conduct and data governance, reporting and publications.

The Implementation Research and Learning Lead may manage several research workstreams at different stages. The postholder will draw on appropriate methodological and subject matter specialists rather than being expected to personally conduct every aspect of each study.

Authority

The Implementation Research and Learning Lead is authorised to:

• Design and lead implementation research studies within the approved research agenda and budget.
• Direct the work of Research Assistants and other staff assigned to research and learning activities.
• Request programme, MEL and facility-level data required for research and learning purposes, in line with data governance requirements.
• Convene learning reviews and feedback sessions with programme teams, facilities and partners.
• Recommend implementation adjustments and programme improvements based on research findings.
• Represent CeNHRI at assigned research forums, conferences and technical meetings, as delegated by the Executive Director.
• Escalate significant research quality, ethics, data or partnership issues to the Executive Director.

Key Responsibilities

Implementation Research Design

• Develop and maintain the Centre’s implementation research and learning agenda, aligned with the Institutional Strategic Plan and programme priorities.
• Design implementation research studies, protocols and data collection tools that address real-world delivery challenges
• Define research instruments with programme teams, government stakeholders and clinicians to ensure relevance to practice and centre’s core mandates
• Apply recognised implementation science frameworks to assess adoption and effectiveness
• Ensure study designs are feasible, ethically sound and appropriately resourced.

Deliverables

• Study designs, research protocols, and data collection tools.
• Research workplans and timelines.
• Ethical review submissions.

Research Execution, Quality and Ethics

• Oversee data collection, field research and analysis across project sites in collaboration with Programme Team, Research Assistants, the MEL team and State-level staff.
• Work with the Biostatistician to ensure appropriate sampling, analysis and interpretation.
• Monitor research fidelity, data quality and adherence to protocols.
• Ensure compliance with research ethics, and data protection requirements.
• Maintain organised research documentation, datasets and audit trails.

Deliverables

• Data quality checks and field supervision records.
• Ethics approvals and compliance documentation.
• Documented research datasets and files.

Continuous Learning and Feedback to Practice

• Establish routine learning loops that translate emerging findings into practical adjustments in research implementation and clinical practice.
• Facilitate learning reviews and reflection sessions across functional team including programme staff, field teams and clinicians.
• Support the design and assessment of post-training follow-up, mentorship and quality improvement activities.
• Document implementation barriers, enablers and context-specific lessons to inform scale-up.
• Work with the Programme Manager to ensure learning informs workplans and programme decisions.

Deliverables

• Learning review reports and action points.
• Post-training assessment findings.
• Documented implementation lessons and recommendations.

Evidence Synthesis and Knowledge Translation

• Lead the development of manuscripts, abstracts, evidence summaries and technical reports from CeNHRI’s research and implementation experience.
• Translate findings into policy briefs, technical guidelines and practice-oriented products for government, clinicians and partners.
• Collaborate with the Communications team to disseminate findings through conferences, publications and public engagement.
• Support the Centre’s evidence repository and knowledge management systems.
• Ensure authorship, attribution and publication practices meet ethical and institutional standards.

Deliverables

• Peer-reviewed manuscripts and conference abstracts.
• Evidence summaries and policy briefs.
• Contributions to the knowledge repository.

 Capacity Strengthening and Team Leadership

• Provide technical direction, supervision and mentorship to Research Assistants and other research staff.
• Strengthen the research, data use and learning capacity of CeNHRI staff and partner institutions.
• Contribute to training in research methods, ethics, scientific writing and implementation science.
• Foster a culture of curiosity, rigour, data use and evidence-informed practice across the Centre.
• Contribute to staff performance feedback for assigned research team members.

Deliverables

• Research team workplans and supervision records.
• Training and mentorship materials and records.
• Capacity assessment and development inputs.

Reporting Lines

The Implementation Research and Learning Lead reports directly to the Executive Director, and works closely with the Programme Manager, MEL Team and field staff on alignment of research and learning with programme delivery. The role will also provide technical direction and day-to-day supervision to Research Assistants, data team and other staff assigned to research and learning activities.

Qualifications and Requirements

Education

• Bachelor’s degree in medicine, Nursing or related field
• Master’s degree in public health, Epidemiology, Implementation Science, Health Systems or a related field will be an added advantage.

Experience

• Minimum of 5 years of relevant professional experience in implementation research, health systems research or operational research, including experience leading research studies.
• Demonstrated track record of peer-reviewed publications in public health, newborn or maternal and child health, or health systems.
• Experience designing and managing mixed-methods research and working with ethics review processes.
• Experience with donor-funded research programmes and grant proposal development will be an advantage.

Skills and Competencies

• Strong knowledge of implementation science frameworks and research methods.
• Strong analytical skills, with working knowledge of statistical and qualitative analysis tools.
• Excellent scientific writing, documentation and presentation skills.
• Strong leadership, mentoring and facilitation skills.
• Strong understanding of research ethics, research integrity and data protection.
• Ability to translate complex findings into clear, practical recommendations for different audiences.
• Proficiency in Microsoft Office Suite and reference management tools such as Mendeley and Zotero
• Familiarity with DHIS2 and digital data collection tools such as KoboCollect, ODK, RedCap and  SurveyCTO
• Ability and willingness to travel within Ekiti State and to other locations as required.

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Purpose of the Role

The Finance Assistant will support the effective financial and grants management of CeNHRI’s programmes and organisational operations. The role will support day-to-day financial processes, assist with budgeting and expenditure tracking, maintain grant financial records, and contribute to the timely preparation of financial reports under the guidance of the Finance and Grant Manager.

The Finance Assistant will work closely with the Finance and Grant Manager and relevant programme and operational teams to support the proper management of CeNHRI’s financial resources and compliance with grant requirements.

Scope of the Role

The role covers:

• Financial administration and accounting support.
• Budget and expenditure tracking.
• Grant financial administration and compliance.
• Financial reporting, reconciliation and audit support.
• Financial administrative support to programme planning and management.

Authority

The Finance Assistant will:

• Review financial documents for completeness prior to submission for processing.
• Maintain and update financial and grant records under the guidance of the Finance and Grant Manager.
• Flag discrepancies in financial documentation for the Finance and Grant Manager’s review.
• Follow up on outstanding financial documentation and requirements, as assigned.
• Escalate significant financial or grant-related issues to the Finance and Grant Manager.

Key Responsibilities

Financial Administration

• Maintain accurate records of day-to-day financial transactions.
• Prepare payment requests and compile supporting documentation in line with approved procedures.
• Support routine bank, cash and other financial reconciliations.
• Maintain the financial filing system and ensure records are readily accessible.
• Support cash-flow monitoring by compiling information required for routine financial management.
• Identify routine discrepancies in financial records and refer them to the Finance and Grant Manager.

Deliverables

• Accurate financial records.
• Completed reconciliations.
• Properly processed payment documentation.
• Up-to-date financial files and transaction records.

Budget and Expenditure Management

Responsibilities

• Support the preparation and compilation of organisational and programme budget inputs.
• Track expenditure against approved budgets.
• Prepare draft budget utilisation and variance summaries for the Finance and Grant Manager’s review.
• Flag potential underspend, overspend or other budget pressures to the Finance and Grant Manager.
• Support financial forecasting by compiling expenditure data.
• Maintain records of approved budget revisions and reallocations.

Deliverables

• Budget tracking sheets/reports.
• Draft expenditure and variance summaries.
• Forecasting data inputs.
• Updated budget revision records.

Financial Management

Responsibilities

• Maintain financial information for CeNHRI’s funded programmes.
• Track budgets, expenditure, reporting deadlines and financial obligations.
• Support the preparation and compilation of donor financial reports and supporting schedules.
• Coordinate the collection of financial information from programme teams and partners, as assigned.
• Provide administrative support for budget revisions.

Deliverables

• Draft donor financial reports and supporting schedules.
• Administrative inputs to budget revisions.

Compliance, Audit and Financial Controls

Responsibilities

• Support compliance with CeNHRI’s financial policies and applicable grant requirements.

• Maintain appropriate audit trails for financial transactions.
• Compile financial records and schedules required for internal and external audits.
• Track routine audit and compliance queries and support responses under guidance.
• Support the implementation and monitoring of financial controls.
• Identify potential control gaps or compliance issues and report them to the Finance and Grant Manager.

Deliverables

• Audit schedules and supporting records.
• Compliance documentation.
• Audit and compliance action trackers.
• Financial control monitoring updates.

Programme and Administrative Support

Responsibilities

• Provide financial administrative inputs to programme workplans, proposals and concept notes, as assigned.
• Support programme teams with routine financial documentation requirements.
• Compile financial information to support the Finance and Grant Manager’s analysis and reporting.
• Participate in programme planning and review meetings where financial administrative support is required.
• Provide financial documentation support to the Finance and Grant Manager for programme and organisational reporting.
• Support process improvements in CeNHRI’s finance and grants administration.

Deliverables

• Financial inputs to proposals and workplans.
• Compiled financial data and summaries.
• Financial documentation support to programme teams.
• Suggestions for improving finance administrative processes.

Reporting Lines

The Finance Assistant reports directly to the Finance and Grant Manager, who is responsible for overall supervision, performance management and review of deliverables. The role works closely with programme, research, MEL, operations and other relevant teams on routine financial administrative matters, as directed by the Finance and Grant Manager.

Qualifications and Requirements

Education

• Bachelor’s degree in Accounting, Finance, Economics, Business Administration or a related field.
• Professional accounting qualification or progress toward a recognised qualification such as ICAN, ACCA or equivalent will be an added advantage.

Experience

• Minimum of 2 years of relevant professional experience in finance, accounting, grants administration or a related field.
• Experience working in an NGO, development organisation, research institution or other mission-driven organisation will be an advantage.
• Exposure to donor-funded programmes or grant financial administration will be an advantage.
• Experience with basic bookkeeping, reconciliation and financial record-keeping.
• Experience in expenditure monitoring, reconciliation and financial reporting.
• Experience supporting audits and compliance processes.

Skills and Competencies

• Basic understanding of accounting and financial administration principles.
• Experience with budgeting, expenditure tracking and grants administration.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Excel and basic financial reporting tools.
• Strong organisational and documentation skills.
• Ability to manage multiple tasks and meet deadlines.
• Good written and verbal communication skills.
• High level of integrity, accountability and confidentiality.
• Ability to work effectively across programme and operational teams, under guidance.

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Purpose of the Role

• The Finance and Grants Manager will support the effective financial and grants management of CeNHRI’s programmes and organisational operations. The role will manage day-to-day financial processes, support budgeting and expenditure monitoring, maintain grant financial records, and contribute to timely financial reporting and compliance.
• The Manager will work closely with the Executive Director and relevant programme and operational teams to ensure that CeNHRI’s financial resources are properly managed and that grant requirements are met.

Scope of the Role

The role covers:

• Financial administration and accounting support.
• Budget and expenditure monitoring.
• Grant financial administration and compliance.
• Financial reporting, reconciliation and audit support.
• Financial inputs to programme planning and management.

Authority

The Finance and Grants Manager will:

• Review financial documents for completeness before processing.
• Track expenditure against approved budgets.
• Maintain financial and grant records.
• Flag financial discrepancies, budget variances and compliance concerns.
• Follow up on outstanding financial requirements.
• Escalate significant financial or grant-related issues to the Executive Director.

Key Responsibilities

Financial Administration

• Maintain accurate records of day-to-day financial transactions.
• Process payment requests and supporting documentation in line with approved procedures.
• Conduct routine bank, cash and other financial reconciliations.
• Maintain the financial filing system and ensure records are readily accessible.
• Support cash-flow monitoring and provide information required for routine financial management.
• Identify and resolve routine discrepancies in financial records.

Deliverables

• Accurate financial records.
• Completed reconciliations.
• Properly processed payment documentation.
• Up-to-date financial files and transaction records.

Budget and Expenditure Management

• Support the preparation of organisational and programme budgets.
• Monitor expenditure against approved budgets.
• Prepare budget utilisation and variance summaries for management review.
• Flag potential underspend, overspend and other budget pressures.
• Support financial forecasting and expenditure projections.
• Maintain records of approved budget revisions and reallocations.

Deliverables

• Budget monitoring reports.
• Expenditure and variance summaries.
• Forecasting inputs.
• Updated budget revision records.

Grants Financial Management

• Maintain financial information for CeNHRI’s grants and funded programmes.
• Track grant budgets, expenditure, reporting deadlines and financial obligations.
• Support the preparation of donor financial reports and supporting schedules.
• Review grant expenditure against approved budgets and applicable grant requirements.
• Coordinate the collection of financial information required from programme teams and partners.
• Support grant amendments, budget revisions and other financial requirements associated with grant management.

Deliverables

• Updated grant financial trackers.
• Donor financial reports and supporting schedules.
• Grant expenditure reviews.
• Grant financial documentation.
• Inputs to grant amendments and budget revisions.

Compliance, Audit & Financial Controls

• Support compliance with CeNHRI’s financial policies and applicable grant requirements.
• Maintain appropriate audit trails for financial and grant transactions.
• Prepare financial records and schedules required for internal and external audits.
• Track and respond to routine audit and compliance queries.
• Support the implementation and monitoring of financial controls.
• Identify control gaps or compliance issues and escalate them to the Executive Director.

Deliverables

• Audit schedules and supporting records.
• Compliance documentation.
• Audit and compliance action trackers.
• Financial control monitoring updates.

Programme and Management Support

• Provide financial inputs to programme workplans, proposals and concept notes.
• Support programme teams to understand and meet financial requirements.
• Provide financial information and analysis to support management decisions.
• Participate in programme planning and review meetings where financial input is required.
• Support the Executive Director with financial information for programme and organisational decision-making.
• Contribute to improvements in CeNHRI’s finance and grants management processes.

Deliverables

• Financial inputs to proposals and workplans.
• Management financial summaries and analysis.
• Financial guidance to programme teams.
• Recommendations for improving finance and grants processes.

Reporting Lines

The Finance and Grants Manager will report directly to the Executive Director, CeNHRI and will work closely with programme, research, MEL, operations and other relevant teams.

Qualifications & Requirements

Education

• Bachelor’s degree in Accounting, Finance, Economics, Business Administration or a related field.
• Professional accounting qualification or progress toward a recognised qualification such as ICAN, ACCA or equivalent will be an added advantage.

Experience

• Minimum of 4 years of relevant professional experience in finance, accounting, grants administration or a related field.
• Experience working in an NGO, development organisation, research institution or other mission-driven organisation will be an advantage.
• Experience supporting donor-funded programmes and grant financial reporting.
• Experience in budgeting, expenditure monitoring, reconciliation and financial reporting.
• Experience supporting audits and compliance processes.

Skills & Competencies

• Good understanding of accounting and financial management principles.
• Knowledge of budgeting, expenditure monitoring and grants management.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Excel and financial reporting tools.
• Strong organisational and documentation skills.
• Ability to manage multiple priorities and meet deadlines.
• Good written and verbal communication skills.
• High level of integrity, accountability and confidentiality.
• Ability to work effectively across programme and operational teams

go to method of application »

• The Programme Manager will provide day-to-day leadership for the planning, coordination and delivery of CeNHRI’s programmes, ensuring that activities across the Centre’s Core Mandates are delivered on time, within budget and to a high standard. The role translates the Institutional Strategic Plan and approved annual operational plan into coordinated workplans, clear accountabilities and measurable results.
• As a centre focused on newborn health research and innovation, CeNHRI works across research, programme delivery and partnerships. The Programme Manager will work closely with the Executive Director, the Programme Management Office (PMO), technical teams, external partners, Finance and Grant Manager to ensure that programme delivery, budgets and grant requirements remain aligned, and with the Centre’s technical, operations, research, monitoring, evaluation, and learning, communications and knowledge management, Simulation Hub teams to ensure that implementation is coordinated, well documented and responsive to learning and knowledge products.

The role requires strong programme management, leadership, analytical and stakeholder engagement skills, with the ability to coordinate multiple workstreams and donor-funded programmes within a growing institution.

Scope of the Role

The role covers the coordination of CeNHRI’s projects from initiation to close-out. This includes project planning, overseeing projects, team and partners coordination, resource and budget alignment, tracking timelines and deliverables, performance monitoring, reporting and learning, risk and compliance management, assuring quality.

The Programme Manager may manage several project workstreams at different stages. The postholder will draw on appropriate workplan and subject matter specialists rather than being expected to personally lead each aspect of the workstream

Authority

The Programme Manager is authorised to:

• Develop detailed workplans, schedules, responsibilities and hold teams accountable for agreed deliverable trackers.
• Lead and coordinate the delivery of approved programme workplan with staff, consultants and partners
• Convene programme planning and review meetings, and document agreed actions, timelines and responsibilities
• Provide day-to-day guidance and performance feedback to assigned programme staff.
• Monitor progress, identify risks and recommend corrective actions.
• Represent CeNHRI at assigned programme engagements, partner meetings and technical forums, as delegated by the Executive Director.

• Recommend adjustments to activities or timelines for management consideration.
• Escalate decisions concerning strategy, budgets, contractual commitments, or major changes in project scope to the Executive Director through the appropriate processes.

Key Responsibilities

Programme Project Planning and Delivery

• Translate the Institutional Strategic Plan and annual operational plan into programme workplans, milestones and timelines.

• Develop and maintain project workplans that set out activities, milestones, timelines, responsibilities, budgets, dependencies and outcomes.
• Lead and coordinate day-to-day delivery of assigned projects workstreams across CeNHRI teams, sites and partners.
• Work closely with the PMO to align project deliverables with wider project plans, reporting cycles and coordination processes.
• Track progress against agreed plans, maintain action and risk logs, and follow up to keep work moving.
• Identify delays and operational challenges early, coordinate practical solutions and escalate issues that require management decisions.
• Oversee project documentation, reporting and close-out, ensuring that output is delivered and records are complete.

Deliverables:

• Approved project workplans and timelines.
• Updated project trackers.
• Progress activities reports
• Risk logs.
• Documented follow-up actions.

Team Leadership and Technical Coordination

• Provide day-to-day guidance, supervision and performance feedback to assigned programme staff
• Coordinate the work of research teams including MEL, communications, knowledge management, and operations team to ensure integrated delivery of projects.
• Clarify roles, priorities and deadlines, and resolve coordination challenges across teams
• Foster a culture of accountability, collaboration and continuous improvement.

• Oversee the work of Centre’s staff, consultants and data collection teams, including adherence to agreed procedures and timelines.
• Put appropriate quality assurance measures in place and address issues affecting data quality or work outputs.

Expected outputs

• Clear team workplans and role expectations.
• Staff performance inputs and feedback.
• Team coordination meeting records.

Budget, Resource and Grant Alignment

• Work with the Finance and Grant Manager to ensure programme workplans are costed and aligned with approved budgets and grant requirements.
• Support the preparation of programme operational budgets, budget revisions and reallocations.
• Ensure programme activities comply with donor requirements, reporting timelines and financial procedures.
• Provide programme inputs required for grant financial reports and donor submissions.

Deliverables

• Programme inputs to budget revisions and grant amendments.
• Grant-aligned programme workplans.

Stakeholder and Partnerships Coordination

• Maintain productive working relationships with government institutions, research counterparts, institutional partners, healthcare facilities and donors.
• Clarify partner roles, inputs and timelines, and follow up on shared commitments.
• Coordinate technical and equipment partners supporting programme delivery.
• Support the Executive Director in preparing programme updates and technical inputs for donors, the Board and other stakeholders.

• Mentor staff in project delivery, implementation practice and documentation
• Contribute to the development of new project concepts and proposals within CeNHRI’s newborn health mandate.

Deliverables:

• Partner coordination records
• Collaborative outputs
• Partnership implementation trackers
• Staff development activities report

Performance Monitoring, Reporting and Learning

• Work with the MEL team to track programme indicators, milestones and results against agreed targets
• Prepare timely programme progress reports, donor reports and management updates.
• Review programme performance regularly and recommend corrective actions where delivery is off track.
• Ensure lessons, good practices and implementation experience are documented and shared.
• Support the generation of evidence, publications and knowledge products from programme implementation.

Deliverables

• Programme progress and donor reports.
• Performance review summaries.
• Lessons learned and documentation of good practice.

Reporting Lines

The Programme Manager will report to the Executive Director and work closely with the PMO on project planning, coordination, progress tracking and reporting. The role will also work with CeNHRI’s technical, programme, monitoring and data teams, state teams; partner institutions; healthcare facilities; government counterparts; and other project partners

Qualifications & Requirements

Education

• A clinical qualification in medicine
• A master’s degree in public health, epidemiology, health services, maternal and newborn health or a related field.
• Additional training in project management (e.g., PMP, PRINCE2) or health systems strengthening will be an added advantage.
• A PhD or additional advanced training in research methods or project management is an advantage.

Experience

• At least 7 years of relevant experience, including substantial responsibility for managing health projects or implementation research components of health programmes, including at least 3 years in management or supervisory role
• Demonstrated experience managing donor-funded or multi-partner programmes
• Experience working with healthcare facilities, government institutions, academic partners or development organisations.
• Experience in programme monitoring, performance tracking, reporting and documentation.
• Experience working in an NGO, development organisation, research institution or other mission-driven organisation will be an advantage.
• Experience in maternal, newborn and child health (MNCH) or health systems strengthening programmes

Skills & Competencies

• Strong project management, planning, organisation and follow-through
• Ability to coordinate multiple workstreams and multidisciplinary teams.
• Strong analytical and problem-solving skills, with the ability to identify delivery gaps and propose practical solutions.
• Excellent report writing, documentation and communication skills.
• Excellent stakeholder engagement, communication and facilitation skills.
• Proficiency in Microsoft Office Suite, particularly Excel, Word and PowerPoint.
• Ability to balance research quality with practical delivery requirements.