People2profit – Our client is a foremost travel and tour company, that provides various services to facilitate travel and tourism experiences for individuals, groups, and corporate clients. They assist with visa applications, travel insurance, and other necessary documents ensuring that customers have a seamless, enjoyable, and memorable travel experience.

They are recruiting to fill the position below:

Job Title: Office Secretary

Location: Lagos
Employment Type: Full-time

Job Summary

• Our client require the service of an Office Secretary; the Office Secretary provides administrative support to ensure seamless operations, coordinate day-to-day activities, and maintain a professional office environment.

Job Responsibilities
Administrative Tasks:

• Correspondence: Manage incoming/outgoing mail, emails, and phone calls.
• Scheduling: Coordinate appointments, meetings, and travel arrangements.
• Record-Keeping: Maintain accurate files, databases, and documents.
• Data Entry: Update customer records, bookings, and inventory.

Travel-Related Tasks:

• Booking Assistance: Support travel consultants with reservations and bookings.
• Document Preparation: Prepare travel documents (visas, passports, itineraries).
• Travel Information: Provide general travel information to clients.

Office Management:

• Office Supplies: Maintain inventory and order supplies.
• Equipment Maintenance: Ensure office equipment is functional.
• Cleanliness and Organization: Maintain a tidy and organized office space.

Customer Service:

• Reception: Greet clients, answer queries, and assist.
• Client Communication: Respond to client inquiries and concerns.

Financial Tasks:

• Invoicing: Prepare and send invoices to clients.
• Payment Processing: Assist with payment processing and tracking.

Qualification / Requirements

• OND / HND / B.Sc in secretarial studies, Business Administration or related field.
• Minimum 2-5 years of experience as an office secretary or administrative assistant.
• Experience in the travel industry is an added advantage (though not compulsory)
• Familiarity with any travel software (e.g., Amadeus, Sabre) is an added advantage (though not compulsory)
• Proficiency in Microsoft Office and Google Suite.
• Excellent communication, organizational, and time management skills.
• Ability to maintain confidentiality and handle sensitive information.

Working Hours:

• Standard office hours (may require flexibility for events and travel).
• Proximity to the Anthony area of Lagos is crucial.

Salary
N80,000 per month.

Application Closing Date
14th October, 2024.