Medecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. MdM operating in Nigeria, Borno state since October 2016.

We are recruiting to fill the position below:

Job Title: HR / Admin Officer

Location: Kastina
Employment Type: Full Time

Responsibilities
The HR / Administrator Officer oversees:

• Finance/ Admin
• Human Resource

Human resources and administrative:

• Supporting the Deputy HR Coordinator in ensuring the proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, evaluation, staff’s development and internal communication…)
• To follow-up employee’s absences (paid leaves, sick leaves…) and report it to the Deputy HR Coordinator
• Filing and ensuring all staff files are up-to-date including the staff database and properly stored.
• Ensure information sessions with Deputy HR Coordinator in order to increase the MdM team member knowledge and understanding on Human Resources.
• Participate in interviews when requested to do so by the Deputy Human Resources Coordinator, on behalf of the HR Department
• Assist Deputy HR Coordinator in monthly Payroll preparation.
• Contract management of staff, MoH staff, and daily workers (including staff contracts, extension, amendments).
• Lease with Logistics to ensure the staff contact details list is up to date.
• Work with Logistics to ensure MdM property is returned at the end of the staff contract.

Finance:

• Support the Deputy Finance Coordinator in the review of MRs, evaluation grids by ensuring the donor and saga code are completed.
• Supervise all disbursements, payments at the base level (in respect of donors’ budgets) and ensure the security of funds and safety of staff.
• Work with Admin officer in ensuring all entries in Saga are adequately supported and keyed in.
• Responsible for the book keeping (Accounting) of the base under the line management of Deputy Finance Coordinator. Prepare and supervise the monthly closing, review and integration of the accounting for his/her base before sending to the coordination.
• Responsible for the management of the base treasury and sending of cash forecast to country office on bi monthly bases; ensure the smooth transfer and security of funds at the base level.
• Prepare and finalize the base fund forecast with Field coordinator and program managers.
• Update the budget Follow up and forecast on monthly bases and conduct a meeting to share the results with the team.
• Participate and assist the finance coordinator in provision of data, preparation and timely submission of financial reports to donor/HQ and etc.
• This list of activities is not exhaustive and may change depending on the situation.

Others:

• Develop filing system for administration department, and after validation of Deputy HR/Administrative Coordinator.
• Comply with MdM policies and practice with respect to code of conduct, safety and security and other relevant policies and procedures.
• Because of the emergency relief nature of MDM’s work, working hours may be irregular and employees are expected to be flexible in their approach to working hours under emergency conditions.
• He/she works under the supervision of the Field Coordinator – Damboa.
• The employee shall respect Médecins du Monde – France’s schedule and Terms and Conditions of Engagement for National Staff and is expected to be available anytime in order to answer to an emergency situation and be flexible and available beyond normal working hours if requested.

Working Relationship:

• Hierarchical link: Field Coordinator
• Functional link: Deputy HR Coordinator and Deputy Finance Coordinator all based in Abuja.

Profile required

• BSC in Business Admin, Finance, Human Resources Management, or similar education.
• Minimum of 4 years of professional experience in HR/Finance
• Experience of 3 years minimum in a similar position with an INGO is required (with MDM is an asset).
• Experience in conflict or difficult contexts a distinct asset.
• Excellent computer skills in Excel particularly (database management)

Languages:

• English: mandatory
• Hausa and Kanuri: recommended.
• French: an asset

Application Closing Date
11th August, 2024.