The Fleet Officer reports to the Operations Manager and is responsible for directing, coordinating, planning and overseeing tasks and operations within his/her assigned locations. He/She would organize truck schedules & routes, drive productivity, ensure that vehicles meet all requirements, and make sure that drivers are aware of their duties and the company’s policies.

Duties and responsibilities

• Negotiate and secure loads for assigned trucks to choice locations.
• Ensure drivers deliver the right quantity of clients’ products to their required location within the given time limit
• Ensure proper and thorough inventory is taken prior to assignment or retrieval of a truck from a driver.
• Conduct random asset inspections and monthly accessories inspection as well as submit report on outcomes.
• Monitor the progress of drivers and serve as their first point of contact should a problem arise
• Conduct, in conjunction with the tracking unit, proper tracking of drivers in transit to ensure prompt and target time of delivery is achieved
• Take the lead role in scheduling, planning, costing and allocating routes and vehicles ensuring sufficient flexibility is in place to meet the varying and changing needs of customers
• Ensure that all vehicles are compliant with all legal, regulatory and contractual requirements, and where necessary escalating any identified issues and recommending resolution to the Operations Manager
• Resolve unforeseen problems on trips as they arise ensuring appropriate resolution of these and utilise the learning to plan for future similar scenarios
• Monitor drivers behaviour while on a journey and caution violating drivers
• Obtain and maintain all truck licensing, registrations, insurance, emblems and permits. Resolve all on-trip tickets related issues.
• Ensure waybills and other loading documents are properly filed and submitted on time to the accounts unit.
• Keep organized records of vehicles, schedules and completed orders.
• Conduct pre-trip and post-trip inspection of trucks to identify damages, dents, etc and report to the Operations Manager after getting the driver to make a statement on the identified issues.
• Take prompt inventory of truck daily and at the site of an accident or incident using the checklist and document properly
• Ensure prompt handling and coordination of rescue operations of company’s vehicles, personnel and goods, whenever the need arises
• Prepare and send daily location and loading reports at the beginning and end of each day respectively

REQUIREMENTS

• Minimum of 3 years\’ hands on experience
• Must possess integrity
• Must be proficient in excel

REMUNERATION

• 250K Gross
• N.B: Accommodation available in Calabar only