A leading International Boarding School in Lagos is recruiting suitably qualified candidates to fill the following positions below:

Job Title: Facilities Manager and Assistant Facilities Manager

Location: Lagos
Employment Type: Full-time

Responsibilities
Facilities:

• Provide relevant input to the articulation of short and long term infrastructural requirements of the School and assist in establishment an acquisition plan to meet these requirements
• Liaise with the Procurement and Stores Management function to ensure required items are sourced and procured in a timely manner
• Ensure the School’s facilities management practices are in line with Health, Safety and Environmental requirement of the school in line with Government regulations
• Conduct routine inspection of all facilities and infrastructure to ascertain their state and working conditions. In addition, must prepare scheduled maintenance plan for all facilities to prolong the life of equipment and other facilities
• Oversee the execution of all routine maintenance, renovations and refurbishment works and activities for Atlantic Hall
• Ensure timely and adequate repairs and maintenance of all faulty equipment and facilities
• Ensure continuous supply of all utility services, in particular, electricity generation and adequate water supply to the School
• Develop / update contingency plans in the event of disaster or damage to the School’s facilities
• Ensuring that facility is operating as it should on a daily basis
• Dealing with emergency issues that arise
• Improving and advising on the efficiency of the system for cost effectiveness
• Preparing mandatory budget.
• Monitor the activities of maintenance contractors ensuring adherence to agreed service levels
• Ensure timely payment of all rates and utility bills.

Fleet Management:

• Coordinate all fleet activities ensuring compliance with the School’s operating policies, controls and procedures, including.
• Monitor and ensure adherence to safe driving procedures by all fleet drivers.
• Ensure the design, development and implementation of effective training programs for drivers.
• Develop, maintain, and track records of vehicle and driver allocation in the school
• Oversee the renewal of vehicle licenses, insurance and other statutory documentations/ requirements and ensure all fleet documents are up-to-date
• Liaise with vendors and engineers to ensure timely maintenance and servicing of the School’s fleet.
• Ensure accuracy of all fleet related transactions and payments, including: Invoices from vendors on services rendered; and Expenses and reimbursable on fuel.
• Establish and maintain relationships with vendors and regulatory bodies such as the Nigerian Police, Federal Road Safety Commission and other government establishment.

General:

• Manage the human and material resources of the department for optimal performance and enhanced output
• Prepare the department’s annual budget and monitor its implementation
• Provide overall guidance, leadership support and direction to subordinates
• Assign responsibilities to subordinates and monitor them to ensure timely delivery of high quality results
• Develop and organize appropriate training for employees as required to foster health and safety consciousness and understanding of individual roles in implementing standard HSE policies
• Conduct performance appraisals and manage the career and developmental needs of staff with the department
• Prepare periodic activity / management reports for the attention of the Head of Admin and Operations
• Perform any other duties as assigned by the Head of Admin and Operations.

Key Performance Indicators

• Timeliness of repair of faulty facilities
• General condition of all School facilities and fleet
• Lapses in updating vehicle documents
• Feedback on service quality from users
• Number of preventable accidents recorded per period

Qualifications, Experience, Skills & Competencies
Education and Work Experience:

• First Degree or its equivalent in Engineering or related field
• Minimum of six (6) years relevant experience of which at least three (3) must have been at a supervisory level.

Competencies and Skills:

• Good understanding of the operations of an educational institution
• Knowledge of leading practices in facilities management
• Good communication, problem solving and supervisory skills
• Good networking and negotiation skills
• High sense of responsibility and accountability
• High integrity and ethical standards.

Application Closing Date
15th February, 2024.