Key Responsibilities

Executive & Strategic Support

• Manage and optimize the Chairman’s complex calendar, ensuring effective prioritization and avoidance of conflicts.
• Anticipate needs, identify risks, and proactively flag issues requiring executive attention.
• Act as a gatekeeper, ensuring only critical and value-adding matters reach the Chairman.

Representation & Stakeholder Engagement

• Represent the Chairman at internal meetings and delegated external engagements.
• Liaise with board members, senior executives, partners, government, and community stakeholders with professionalism and discretion.
• Manage relationships with tact, diplomacy, and reputational awareness.

Communication & Correspondence

• Screen, manage, and prioritize emails, calls, and messages.
• Draft, review, and respond to correspondence on behalf of the Chairman, ensuring alignment with tone and intent.
• Prepare briefing notes, executive summaries, speeches, and talking points.

Meetings, Travel & Logistics

• Coordinate board, executive, and high-level meetings including agendas, documentation, minutes, and follow-up actions.
• Plan and manage domestic and international travel, itineraries, and logistics, handling last-minute changes efficiently.
• Ensure the Chairman is fully briefed and prepared for all engagements.

Confidentiality & Information Management

• Handle highly sensitive strategic, financial, personnel, and reputational information with absolute discretion.
• Maintain secure digital and physical filing systems with strict access control.
• Enforce confidentiality protocols across teams and engagements.

Research, Projects & Intelligence Support

• Conduct research and analysis to support executive decision-making.
• Track special projects and executive directives to ensure timely execution.
• Monitor developments relevant to the Chairman’s business and stakeholder engagements.

Technology & Operational Efficiency

• Leverage digital tools, automation, and AI-enabled solutions to enhance executive productivity.
• Manage documentation, approvals, expense tracking, and administrative workflows efficiently.
• Continuously improve systems and processes supporting the Chairman’s office.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, Communications, Law, or a related field (Master’s degree is an advantage).
• Minimum of 5 years’ experience providing executive-level support to senior leaders, founders, or chairmen.
• Proven experience handling confidential information and high-level stakeholder engagement.
• Strong IT proficiency with Microsoft Office Suite, Google Workspace, virtual meeting platforms, and project management tools.
• Excellent written and verbal communication skills.
• Willingness to work flexible hours and travel as required.

Personal Attributes

• Extremely intelligent, professional, and dependable.
• High emotional intelligence, sound judgment, and strong ethical standards.
• Proactive, discreet, and solutions oriented.
• Confident in high-pressure and high-visibility environments.
• Able to work independently while collaborating effectively across teams.