Responsibilities

• Managing office operations to ensure efficiency and productivity.
• Maintain office supplies and equipment, and place orders as needed.
• Coordinate with procurement and purchasing teams to place orders for replenishment stock, ensuring timely delivery and availability of inventory items.
• Organize and maintain filing systems, both electronic and physical.
• Provide general administrative support, such as answering phones and greeting visitors.
• Assist with special projects and events as assigned.
• Schedule in-house and external events.
• Ensure office equipment and company vehicles are maintained and relevant records are up to date.
• Ensure office supplies and materials are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
• Conduct regular inventory audits, reconciling physical stock counts with inventory records, investigating discrepancies, and resolving inventory variances.
• Collaborate with warehouse and logistics teams to ensure efficient storage, handling, and distribution of inventory items.
• Monitor and control inventory levels, tracking stock movements, and conducting regular stock counts to ensure accuracy and completeness of inventory records.
• Receive, inspect, and record incoming inventory supplies, verifying quantities, quality, and condition of goods received against purchase orders.
• Coordinate repairs, cleaning, and maintenance of office buildings and equipment.
• Liaise and supervise utility service providers (e.g, plumber, electrician, cleaners, security guards, drivers, welder etc.).
• Ensure fire safety measures and compliance with health and safety regulations.

Qualifications

• OND, HND or equivalent with 3 years of proven experience in an administrative or related role
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in the Microsoft Office suite(MS Excel and MS Word, in particular).
• Ability to maintain confidentiality and exercise discretion.
• Attention to detail and accuracy.
• Experience in the the Real Estate Sector is an added advantage.