Ama-Zuma Services Limited is on the mandate to restructure the oil and gas arm of the business and to take full advantage of all available opportunities in the downstream sector. The company was founded on the basis of integrity and commitment to excellence.

We are recruiting to fill the position below:

Job Title: Administrative Officer

Location: Abule-Egba, Lagos
Employment Type: Full-time

Job Description

• Supervises the cleaners.
• Ensure the premises are clean and well weeded.
• Identify and report all necessary repairs on any part of the building.
• Monitor fuel level and routine maintenance of office generating set.
• Raise request memos for office generator once the fuel level is at 600litres
• Monitor and manage electricity and electricity bills for the office.
• Manage the Hilux vehicles and hold meetings with the drivers weekly.
• Monitor the condition, performance and mileage of all vehicles.
• Arrange for the servicing of each vehicle as and when due.
• Monitor the movement of vehicles.
• Ensure the renewal of all vehicle papers as and when due.
• Carry out spot inspection on vehicles that are sent to regions.
• Recommend exit pass for all the Hilux vehicles.
• Generate all admin related memos.
• Collation of bills to be paid to artisans and cleaners before the end of the month
• Register and dispatch memos for effective tracking.
• Record and process gate pass, and petty cash as required and instructed.
• Prepare and maintain an accurate record of the company’s assets and ensure that the relevant updates are made across all departments.

Responsibilities

• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Update Office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events.

Qualifications / Job Competencies

• Candidates should possess an HND / Bachelor’s Degree.
• 6 or 8 years relevant experience in an administrative role
• Excellent communication and presentation skills
• Ability to multi-task and work under pressure
• Good planning and stress management skills
• Ability to work independently and execute tasks effectively
• Proficiency in Microsoft Office Skills (Microsoft Office, Word Excel PowerPoint & Outlook
• Solid knowledge of Office procedures
• Experience with Office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills.

Application Closing Date
30th August, 2024.