Admin Officer at Shakti Industries Limited

Shakti Industries Limited is a Manufacturer of Quality Flexible packaging and Paper Core products.

We are recruiting to fill the position below:

Job Title: Admin Officer

Location: Victoria Island, Lagos
Employment Type: Full-time
Department: Administration
Reports To: Management

Job Summary

• The Admin Officer is responsible for managing daily administrative operations, office coordination, documentation, and insurance-related activities to ensure smooth and efficient office functioning.

Key Responsibilities
Administrative Duties:

• Manage day-to-day office administration and operations.
• Maintain proper filing system.
• Prepare letters, memos, reports, and official correspondence.
• Coordinate office supplies, stationery, and consumables.
• Handle vendor communication and follow up on services.
• Support management with administrative tasks and scheduling.
• Ensure office cleanliness, maintenance, and facility coordination.
• Ability to implement and monitor safety procedures in an office environment.
• Arrange and coordinate refreshments (tea, coffee, water, and meals) for Directors and senior leadership, including pre-meeting setup, service, and post-meeting cleanup, adhering to office standards and hygiene requirements

Insurance Responsibilities:

• Manage all company insurance policies (vehicle, assets, medical, fire, etc.).
• Coordinate with insurance company.
• Follow up with Site Managers (across the group) to collect monthly updates on closing stock (RM / WIP / FG) valuation for insurance updates.
• Follow up with HR (across the group) to collect monthly updates on staff contracts and employee changes for insurance purposes, including new joiners and employees on leave.
• Prepare and renew insurance policies in a timely manner.
• Maintain complete and accurate insurance documentation and records.
• Handle insurance claims process from submission to final settlement.
• Follow up with insurers on pending claims, approvals, and documentation.

HR & ERP Responsibilities:

• Manage and maintain the HR ERP system.
• Add or remove employees as needed in the system.
• Update bank holidays, leave, sick leave, and other attendance records.
• Send birthday greetings to employees.
• Generate payroll master data and submit it to the Accounts team.
• Coordinate with the outsourced service provider in case of system issues.
• Follow up to ensure timely resolution of system-related problems.

Requirements & Qualifications

• Bachelor’s Degree in Business Administration or related field.
• 2–3 years experience in an administrative role.
• Experience handling insurance matters is an advantage.
• Good communication and organizational skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to handle confidential information.

Skills & Competencies:

• Strong organizational and multitasking skills
• Attention to detail
• Good follow-up and coordination skills
• Professional communication
• Time management

Application Closing Date
1st February, 2026.