Medecins Sans Frontieres (MSF) is an independent international medical humanitarian organisation that delivers emergency aid in more than 60 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.

We are recruiting to fill the position below:

Job Title: Supply Activity Supervisor

Location: Jahun, Jigawa
Employment Type: Fixed Term Contract (Renewable)
Duration: 208 working hours per month.

Mission Purpose

• Planning and supervising the execution of supply activities in the project for one or more areas of the supply programme (Warehouse, Procurement, Transport and Customs, etc.) according to MSF protocols and standards in order to ensure the optimal functioning of the mission.

Job Description

• Planning, coordinating, supervising, and monitoring on a day-to-day basis the implementation of the supply activities in the project as specified by the line manager, ensuring compliance to MSF standards, protocols, and procedures. Including the following tasks.
• Order management: Responsible for the supply administration, the correct filing and archiving of supply database and the efficient processing and follow up of orders and requests.
• Procurement: Responsible for purchase management, follow up of purchases, preparation, together with the Logistics Manager, market assessments, contracts and supplier evaluations and communication with local suppliers for the status of purchase orders, claims and complaints
• Transport and Customs: Ensuring the clearing and the transport of medical and non-medical goods of the mission and provide info on timelines regarding administrative procedures concerning, import, customs clearance, etc.
• Stock management: Controlling quality and costs and the physical state of orders and determines the quantities of products to buy (volume) taking into account the demand and needs of the mission, the availability forecasts, delivery timelines, budget and other relevant factors and monitors stock levels related to monthly consumption figure, expiry dates, excess drugs and possible shortage in the capital.
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Coordinating and leading the team under his/her responsibility including the definition of each person’s tasks (daily supervision and checking the quality of their work), drawing up working schedule
• Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.
• Processing all orders and requests and communicating regularly on their status with the initial clients: order received, approval stage, confirmation, RTS monitoring, backorder, lead times, … and reporting problems to his line manager.
• With the supply manager determines the quantities to buy, considering internal demand, product availability forecasts (shortages/surpluses), delivery times, budgets and other relevant factors, in conjunction with the line manager. Consolidate orders and purchases for better organized purchaser movements.
• Follow-up for monthly supplies to ensure delivery within the first 5 working days.
• Responsible for the supply database, the correct filing and archiving of the supply documentation to guaran-tee the availability and the coherence of supply data.
• In collaboration with the supply manager plan for and carry out market assessments.
• Together with the storekeeper and supply manager plan for regular inventories on quarterly and monthly basis for critical items, or before stock replenishment and ensure reports are produced signed and archived.
• Responsible for data encoding and order processing (sourcing) including from the hospital store.
• In collaboration with the supply manger request cargo shipment from the project to coordo and ensure appropriate shipment documents are prepared and accompany shipments.
• Ensure the backorder follow-up is shared according to supply activity planning.
• In collaboration with the supply manager ensure the supply activity planning is adhered to including oider processing, inventor, and validation schedules.
• Supervise and provide support for the storekeeper and purchaser in collaboration with the supply manager.

Requirements
Education:

• Essential: Technical Diploma in supply chain
• Desirable: Commerce Related Studies.

Experience:

• Essential: 1-2 years in MSF logistics department, previous experience in supply chain activities related jobs.

Languages:

• Essential: Mission language
  Desirable: Local language

Benefits
According to MSF salary scale plus 13th month allowance equivalent to 1 month of gross salary.

Application Closing Date
10th October, 2024.