The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives.  Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.  At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure.  The IRC leads the way from harm to home.

We are recruiting to fill the position below:

Job Title: Procurement Officer

Requisition ID: req24045
Location: Monguno, Borno
Sector: Supply Chain
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No

Job Description

• The Procurement Officer is responsible for the efficient coordination and management of procurement functions for IRC’s office. Supply Chain must be able to rapidly procure Program supplies, services and equipment, whilst ensuring best practices and maintaining audit-compliant records.
• The Procurement Officer ensure that all purchases of goods and services are done transparently, at the best available price, and in compliance with IRC and donor procurement policy and procedures.

Key Responsibilities
Procurement Planning:

• The Procurement Officer is responsible for working closely with Procurement Manager, internal and external stakeholders to ensure effective procurement planning and preparation to support program implementation.

Supply chain planning includes:

• Preparing and implementing procurement plans
• Implementing all IRC procurement SOPs
• Collecting, organizing and analyzing data
• Monitor supply market and conduct market surveys & analysis.

Procurement:

• Responsible for implementing procurement plan & strategies and ensures all program procurement needs are met on time in accordance with GSC and donors’ standards.

This includes:

• Support in development of procurement specifications
• Processing approved Purchase request through the procurement software (online BVA) and ensuring data accuracy.
• Request for quotations / proposals.
• Participate in tender meetings & evaluations.
• Prepare bids analysis and other bidding documents for approval.
• Conduct negotiations with suppliers that is transparent and documented.
• Demonstrate value for money in procurement.
• Review procurement documents for accuracy before taking payment for approval.

Contract Management:

• Responsible for managing contracts and supplier performance to ensure that terms & conditions, standard operating procedures are adhered to as provided by GSC. This includes:
  • Preparing and executing contracts for recommended bidders
  • Timely renewal of running contracts.
  • Execute contracts against set performance indicators

Supplier Management:

• Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes:
  • Maintain suppliers file and documentation
  • Documents supplier performance
  • Maintain supplier performance score cards.

Compliance and Ethics:

• Assist in implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned), Identifying and analyzing compliance risk in procurement processes through:
• Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
• Identifying and reporting procurement red flags,
• Implementing internal and external audit corrective action plans (CAPs)

Reporting:

• The Procurement Officer is responsible for preparing and submitting accurate:
• Monthly PRTS report to the Procurement Manager by 1st of every month.
• Support with developing and updating the procurement plans (assigned) as required.
• Submit monthly list of commitments to Procurement Manager/Supply Chain Coordinator and Finance
• Submit periodic BVA procurement tracking report for specific Grants you’re assigned to.

Key Working Relationships:

• Position directly supervises procurement assistant

Other Internal and/or external contacts:

• Internal: Regular relationships with program staff, Operations, and country Supply Chain staff at all levels
• External: Vendors and Services providers.

Qualifications

• Education: B.Sc in Business Administration / Financial Accounting or Logistics related field preferred
• Work Experience: 2 years of work experience in supply chain operations (Procurement)

Demonstrated Skills and Competencies:

• Knowledge of generic procurement procedures and practices (IRC or NGO experience).
• Demonstrated success as a procurement leader within supply chain including planning, procurement, and logistics
• Good collaborator and influencer with effective interpersonal and analytical skills who can work seamlessly across cultures, organizational units and suppliers.
• Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting
• Good analytical and negotiation skills
• Excellent skills in conducting market analysis and sourcing strategies.
• Able to work effectively in a highly matrixed structure
• Good mathematical skills.

Standards of Professional Conduct:

• The IRC and IRC workers adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability.
• In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Gender Equality:

• IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Application Closing Date
Not Specified.