21Search Limited focuses on deploying its resources towards providing a range of Manpower and Administrative Services tailored to meet your needs.

We are recruiting to fill the position below:

Job Title: Administrator

Location: Alaro City / Epe – Lagos
Employment Type: Full-time

Job Purpose

• To support and co-ordinators coordinate sales team and partners by administering the sales information system and provide all other administration services for the sales department and staff.

Responsibilities

• Provide administrative assistance to the sales manager, sales co-ordinators and partners by generating letters, reports, spreadsheets, filing; and general administration for the sales
• department.
• Record/input sales, reservations, cancellations, exchanges, hand-overs and legal completions onto the sales ERP system, along with full customer details.
• Check data accuracy in documentation related to the sale i.e checking prices and contracts are up to date.
• Produce/update monthly board report spreadsheet
• Produce/amend standard forms for use in the office to assist the sales team and partners.
• Ensure that all hard and digital copies of documentation are up to date.
• Liaise with the legal department regarding sales documentation and completion.
• Ensure a smooth transition between clients and internal teams from closure of sales to handover. Communicate important feedback from customers internally.
• Liaise with clients and collate all documentation required when necessary.
• Produce all relevant information and documentation to prospective leads. Supporting the sales team with general operations to help reach the team’s objectives.
• Take telephone enquiries from prospective customers regarding both forthcoming and existing sites, creating a database for future use.
• Liaise with the team and ensure they receive relevant copies of advertising material, price lists and any other necessary documentation regularly, and also assist sales management with other marketing coordinator duties.
• At all times comply with company policies, procedures and instructions. Contribute to
• improving the business and enhancing the reputation of the company by putting forward
• new ideas and by implementing change when requested to do so.
• Coordinating showings, assisting at open houses, and with closing sales.

Requirements

• Qualification in Business Management or an equivalent.
• At least 2 years experience as an Administrative Assistant, Sales coordinator or Office Administrator.
• Hands-on experience with CRM software and Excellent knowledge of MS Office Suite, familiarity with office management procedures, and basic competence.
• Understanding of Sales performance metrics and numeric data.
• Excellent organizational and multitasking skills.
• Strong communication skills.
• Possess cultural awareness and sensitivity.
• Must be detail-oriented, confident, thorough, and collaborative.

Application Closing Date
9th October, 2024.